SUMMARY

Responsible for performing administrative support and assistance duties for the Front Office including meeting and greeting guests, answering phones, directing traffic, ensuring accurate attendance for students. Additionally, the Administrative Assistant is responsible for supporting the work of the Academic Administration (Whole Child Leadership Team).

RESPONSIBILITIES

• Answers and directs all in-coming calls
• Greet visitors and assist in keeping the campus secure by screening visitors to campus Help visitors to sign in to campus through SchoolPass and visitor logs and badges
• Assist students with periodic needs, for example, if they are leaving early, contacting their parents, and nurse responsibilities in the absence of the school nurse. Follow all procedures to make sure parents sign their students out correctly through SchoolPass
• Administrative tasks as assigned for the Middle School Director, Lower School Director, and the Whole Child Leadership Team
• Stay up-to-date on campus events and activities to better direct visitors and students
• Compiles and maintains daily attendance records
• Arrange sub-coverage for absent faculty
• Assist in transportation arrangements for field trips and overnight trips
• Creates annual schedules for community hospitality options (Tuesday Treats, Kitchen Duty, Carpool placards)
• Maintain Lounge supplies (order coffee, milk, etc.)
• Maintain front office and mail room supplies and organization
• All other duties as assigned

SKILLS and COMPETENCIES

Ability to prioritize and perform multiple tasks in a calm, friendly, and organized manner. Ability to successfully complete duties in an environment with constant interruptions and distractions. Ability to operate a computer and enter data accurately. Candidate should have intermediate to advanced Excel and Word skills. A quick learner, able to learn new software/computer programs quickly.

Qualifications

EDUCATION AND EXPERIENCE

• Bachelor of Arts degree in related field preferred; and
• Administrative assistant experience; or equivalent combination of education and experience
• Experience in an independent school and/or not-for-profit environment preferred

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to use hands to handle or feel and reach with hands and arms. The employee is required to see in the normal visual range with or without correction, read printed materials and tell the difference among colors. The employee must be able to push or pull up to 25 pounds. Prolonged sitting at a desk and working on a computer. Frequent bending, reaching, squatting/kneeling, twisting.

WORKING ENVIRONMENT

While performing the duties of this job the employee works in an environment where the noise level is usually moderate and constant distractions due to constant foot traffic, phones ringing and people talking.

Thank you for your interest in joining the Mayfield Junior School community. We welcome qualified candidates in the areas of academics, administration, and operations to join our team. Mayfield Junior School is an Equal Employment Opportunity private institution and operates in conformance with applicable state and federal discrimination laws.