A hospital inpatient unit secretary is responsible for performing a variety of clerical and administrative tasks to support the efficient operation of a hospital's inpatient unit. Key duties typically include:

1. Patient Admission and Discharge:

   • Handling paperwork related to patient admissions, transfers, and discharges.
   • Ensuring all required forms are completed and filed correctly.

2. Communication:

   • Serving as a liaison between patients, families, and medical staff.
   • Answering phones, taking messages, and directing calls.
   • Providing information and assistance to patients and visitors.

3. Medical Records Management:

   • Maintaining and organizing patient records.
   • Ensuring confidentiality and compliance with health information regulations (e.g., HIPAA).

4. Scheduling:

   • Coordinating and scheduling patient appointments, tests, and procedures.
   • Managing the unit’s calendar and ensuring staff are informed of schedules.

5. Administrative Support:

   • Typing, filing, and distributing correspondence and reports.
   • Ordering and maintaining inventory of office supplies.
   • Assisting with billing and insurance paperwork as needed.

6. Data Entry:

   • Entering patient information into hospital databases and electronic health record (EHR) systems.
   • Updating patient information as needed.

7. General Office Duties:

   • Maintaining a clean and organized work area.
   • Performing other tasks as assigned by nursing or administrative staff.

The role requires strong organizational skills, attention to detail, proficiency with office software and EHR systems, and excellent communication skills. Secretaries in this role often need to handle sensitive information discreetly and must be capable of multitasking in a fast-paced environment.