The HR Coordinator will work closely with the HR team, Firm leaders, and team members to provide general HR support. This employee will partner with employees throughout all phases of the employee life cycle. The ideal candidate will be personable, self-motivated, and team-oriented with a desire to help shape culture.

• Serve as a first point of contact for general HR inquiries and route complex matters as appropriate
• Manage pre-employment screening process
• Manage new team member onboarding processes, including coordination of first day details, orientation and other employee experience activities
• Support offboarding process including separation meetings, materials and internal communication
• Maintain HR personnel files
• Manage business card and name tag ordering process
• Create and maintain employee and payroll data in the HRIS system
• Manage Employment Verifications
• Plan and coordinate annual onsite flu shot and wellness clinics
• Complete annual HR audits and support team in revisions if applicable
• Assist the HR team with total rewards administration, including employee insurance and retirement activities, Family and Medical Leave Act (FMLA) process, PTO administration, etc.
• Support recruitment in career fair sign-ups, attendee scheduling and attendance when needed
• Assist with the creation and maintenance of HR initiatives, like MPS WELL, the Career Connection Program, Celebrating Years of Service, etc. as directed by the initiative owner.
• Prepare HR presentation materials and employee documents
• Document standard operating procedures for internal HR processes
• Maintain confidentiality
• Maintain compliance with local, state and federal reporting requirements
• Provide general HR support for HR team, Firm Leaders and team members
• Serve as back up for a broad range of HR processes
• Travel up to 20% as needed across MPS studio and office locations
• Other duties as assigned

Requirements

• Bachelor degree or equivalent work experience
• Strong professional presence and ability to work across all levels
• Strong interpersonal skills; ability to work in teams
• Must take initiative and be a proactive change agent
• Excellent time management skills
• Ability to meet tight deadlines and be flexible to changing work flow and demands
• Exceptional organizational and follow-through skills
• Strong verbal and written communication skills
• Self-motivated and ability to work independently
• Ability to work well in a matrix management structure (e.g., multiple decision-making leaders/organizations)
• Working knowledge or desire to learn employment laws and regulations
• Demonstrated cultural awareness and sensitivity
• Proficiency with Microsoft Office Suite

Preferred Qualifications

• Experience in professional services: architectural, engineering, or construction firms preferred
• SHRM-CP/SCP or PHR/SPHR

Position Location - Charlotte, NC
McMillan Pazdan Smith is committed to providing employees with a team environment where we teach each other to improve and reimagine what is possible while creating a shared commitment to earning the trust of our clients and communities. McMillan Pazdan Smith is also committed to providing employees with a comprehensive benefits plan to meet their current and future needs. Benefits include medical, dental and vision coverage, a PTO plan, an employer-provided life insurance with both long- and short-term disability, health savings account with certain medical plan enrollment, dependent care flexible spending accounts, paid professional membership dues and relevant exam fee reimbursement among other benefits.
Physical Demands and Workplace Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands and arms; balance, stop, kneel, or crouch; speak or listen. The employee must occasionally lift and/or carry up to twenty-five pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee may occasionally be exposed to hazardous working conditions in conjunction with construction site visits. The noise level in the construction zone may be loud. While performing the duties of this job in the office work environment, the employee will not be exposed to hazardous working conditions. The noise level in the office work environment is usually moderate.
McMillan Pazdan Smith Architecture provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability or genetics. In addition to federal law requirements, McMillan Pazdan Smith Architecture complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment.