Job Summary:

• This role supports the head of the business financial software that is licensed to other investment firms. This business is similar to a financial technology firm.
• The executive is on the Global Executive Committee.
• You will support to a very senior executive so there is a lot of confidential and exciting work that you will cover.
• This is Backfill position and there is a performance bonus in addition to the salary.

Our Idea Hire Will have:

• Experience of supporting C Level Executives.
• Must work 5 days a week in the office.
• Heavy calendar management, interfacing with other senior executives, travel planning.
• Ability to create presentations.
• Event planning and project management.

Responsibilities:

• Demonstrating thoughtful management of leader's time against priorities and ensuring that he is prepared for meetings, including making recommendations to leader(s) regarding prioritization, delegation, and organization.
• Coordinating business travel with awareness of potential conflicts; processing the relevant expenses in line with company policy.
• Taking ownership of key deliverables and structuring work to achieve goals, seeing the big picture and understanding the long-term impacts.
• Exhibiting a strong attention to detail in coordination and communication of logistics.
• Maintaining and leveraging a broad network of contacts; effectively communicate and partner with internal stakeholders to achieve goals; serve as key point of contact for internal and external stakeholders.
• Taking ownership of technology capabilities, policies, and procedures as they relate to the administrative and executive roles.
• Adapting to changes and effectively communicating and implementing new procedures and best practices.
• Managing and supporting ad hoc projects and initiatives as needed.
• Understanding the rhythm of business of the executive office/team, adjusting scheduling according to business priorities.
• Coaching and developing Administrative Talent.
• Orchestrating large meetings, townhall events and offsites, managing all planning details and coordination.
• Partnering with the Chief of Staff to the Global head of Project.

Skills & Behaviors:

• A minimum of 7 years of related administrative experience.
• The ability to exercise discretion and independent judgement, comfortable operating with ambiguity.
• The ability to make decisions and act quickly when information is limited; can assess the criticality of potential risks, prioritize and escalate appropriately.
• Excellent communication skills (written and verbal), active listening skills and the ability to recognize different views to help build consensus.
• A deep understanding of big picture goals and how to prioritize effectively to achieve them.
• The desire to gain a deeper understanding of technology and processes and the ability to educate others.
• An ability to lead by example, model and inspire the highest ethical standard, and serve as a role model for Administrative Professionals and others.