Full-Time Office Assistant

Mechanical Engineers of Hawaii Corporation (MEH) is a locally owned and operated small business established in 1978. MEH is located in downtown Honolulu, and employs an average of 15 employees.

MEH is currently searching for an Office Assistant. Successful candidates will be able to work independently, have excellent customer service skills, be able to multi-task, and must be outcome-oriented. The ability to work in a fast paced environment with strong attention to detail is essential.

Responsibilities

• Answer and route incoming phone calls and guests, and manage front office organization and professional appearance.
• Provide clerical and administrative support to all staff.
• Recording and transcribing meeting minutes.
• Project assistance with typing fees and bids, documentation, billing and invoicing, printing and binding materials, etc.
• Maintain files, including hard and electronic copies, boxed files. Purge, scan, archive, shred, and dispose of files.
• Maintain office supplies and equipment.
• Bookkeeping and maintenance of Accounts Receivables.
• Periodically travel out of the office for various courier tasks like picking up or delivering documents, post office/bank visits, etc.
• Assist with coordination of travel arrangements, meetings, and company events (including, but not limited to: Summer Event, Holiday Party, in-house Training Sessions).
• Light office cleaning.
• Various administrative duties, as assigned.

Qualifications

• 1 year of office experience, and willing to do any office duties.
• Must be punctual and dependable, with a proven attendance record.
• Must be proficient in Microsoft Word and Excel, with the ability to learn new programs.
• Must have good written and verbal communication skills.
• Must be able to work with minimal supervision after training.
• Must be able to handle sensitive and confidential information.
• Must have strong work ethic and integrity.
• Ability to carry files and move full file boxes.
• Professional appearance and demeanor.

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Customer service: 1 year (Preferred)
• Administrative: 1 year (Required)
• Microsoft Excel: 1 year (Required)
• Microsoft Word: 1 year (Required)

Language:

• English (Required)

License/Certification:

• Driver's License (Required)

Shift availability:

• Day Shift (Required)

Work Location: In person