Job Type

Full-time
Description
WORK LOCATION:
This position is onsite in our Main Office in Oakland, CA.
COMPENSATION
SF Bay Area hiring range for this position is: $29.58 - $39.44 per hour, based on experience.
MIEC offers competitive compensation commensurate with experience and a comprehensive benefits package. MIEC is an EEO employer, we enjoy diversity in our staff, insured and business partners.
BENEFITS

• 401(K) Pension Plan
• Competitive Health Insurance Plans with Low Deductibles
• Vision and Dental Insurance
• Generous Paid Time Off Plans
• FSA Plans
• Company Sponsored Short-Term and Long-Term Disability Programs
• Company Sponsored Employee Assistance Program
• Company Sponsored Life Insurance (3x Base Earnings up to $500k)

POSITION SUMMARY
The Office & Events Coordinator provides general office support services to the employees at MIEC and coordinates company events - onsite and offsite board meetings and employee events. This role manages the mailroom, which includes printing and photocopying services. This role also picks up and delivers mail to local Post Office, manages the reception area, and provides general department-specific support, when needed. The Office & Events Coordinator is also responsible for administering the company's disaster response program.
ESSENTIAL FUNCTIONS
Office Support and Tenant Coordination

• Serves as on-site liaison with building tenants.
• Manages the reception area; greets guests to MIEC.
• Works with various departments to meet their mailing, printing, and office supply needs.
• Manages the inventory and orders supplies.
• Aids in planning and coordinating office-wide processes such as moves, equipment installations, and other events or projects with internal and external stakeholders.

Mailroom and Equipment Management

• Manages daily mail delivery and distribution, mail vendor and other related invoices; Picks up mail at the U.S. Post Office each business day.
• Performs printing projects
• Monitors functionality of printers, scanners and fax machines in the Oakland office. managing external support when needed.
• Performs IT-related tasks in the building, including but not limited to, setting up new workstations and equipment, troubleshooting technical issues for employees, replacing broken equipment and resetting WiFi.
• Manages the company's phone system, in conjunction with a vendor. Develops and delivers training on the phone system.

Event Coordination

• Helps plan logistics for Board meetings and company events, including searches for venues; negotiation of venue contracts; planning and coordination of event details with venues, vendors, and guests; maintains event budgets; coordinates meeting materials; and coordinates payment of associated invoices and analysis of event costs and patterns.
• Assists with the execution of various employee recognition activities, such as placing orders with vendors, and sourcing corporate gifts.

Security and Emergency Response

• Administers the company's disaster response program, including maintaining appropriate inventory of disaster bags.
• Manages the shred bins throughout the building.
• Manages the security badge system and badge distribution process.
• Assists with the monitoring of the building security cameras, on a limited basis.
• Works with the People Operations Department to obtain annual MVR checks for all company drivers.

Departmental Support

• Provides strong customer service to MIEC employees and the building through performance to administrative support tasks, as needed.
• Collaborates with the Facilities Specialist on a daily basis, effectively helping support the needs of the building, and performing their duties in their absence as backup, including large-scale invoice printing; general support of building operations; and monitoring of the physical security of the building to ensure the physical safety of MIEC employees and guests.

Requirements
Education:

• High school diploma required.
• Bachelor's Degree preferred.

Licenses/Certification:

• Must have valid California driver's License, and clean driving record.

Experience:

• At least three (3) years of administrative support and/or customer service experience working in an office environment preferred.
• At least two (2) years of experience organizing corporate events preferred.

KNOWLEDGE/SKILLS/ABILITIES

• Comfortable with technology, Intermediate proficiency with Microsoft Office software (Word and Excel) and Adobe Acrobat, Working knowledge of office equipment.
• Ability to communicate and interact with others professionally and effectively; Excellent face-to-face customer service skills and good phone etiquette.
• Strong attention to detail, organizational and time management skills, including the ability to multitask.
• Ability to lift and carry heavy office equipment and other items.
• Reliable and conscientious, and has the ability to maintain confidentiality.

About MIEC: MIEC was founded in 1975 in the depths of the malpractice crisis by physicians and their medical societies when insurance was largely unavailable to the healthcare community. As the West's first truly physician-owned medical professional liability insurer, MIEC has always been guided by the desire to protect physicians and other healthcare professionals from malpractice risks and committed to a long-term philosophy of business conduct that ensures such a crisis never happens again. We exist to foster enduring partnerships within the healthcare community by serving members through a philosophy of vigorous protection and high value, delivered by people who care.
As a member-owned exchange Headquartered in Oakland, CA, MIEC now insures more than 7,400 physicians and other healthcare professionals in 4 states, with regional claims offices in Idaho, Alaska, and Hawaii. MIEC has consistently adapted to meet the changing needs of healthcare delivery and continually seeks to reinvent medical professional liability through effective partnership, innovative insights, and dynamic risk solutions.
Salary Description

Non-Exempt/Hourly