3 EXECUTIVE ASSISTANT Jobs in Missouri City, TX
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EXECUTIVE ASSISTANT
$75k-95k (estimate)
Full Time
5 Days Ago
Memorial Park Conservancy is Hiring an EXECUTIVE ASSISTANT Near Missouri City, TX
Job Type
Full-time
Description
The Executive Assistant (EA) plays an important role in helping the Conservancy deliver these goals to Houston. The EA provides high-level administrative support to the CEO and other Executives by managing the CEO's calendar, organizing meetings, providing Board support, preparing correspondence, organizing and supporting events, and more. The EA will also provide limited support to other functions.
Essential Job Functions
CEO
Requirements
General Expectations
Full-time
Description
The Executive Assistant (EA) plays an important role in helping the Conservancy deliver these goals to Houston. The EA provides high-level administrative support to the CEO and other Executives by managing the CEO's calendar, organizing meetings, providing Board support, preparing correspondence, organizing and supporting events, and more. The EA will also provide limited support to other functions.
Essential Job Functions
CEO
- Provide administrative support to the CEO including: manage calendar; organize and maintain outlook contacts; maintain filing system and file; prepare presentations; prepare expense reports; support travel as needed; maintain reference materials; maintain contacts in Outlook.
- Organize and manage meetings, events, and communications for CEO including donor, media, and others as needed
- Manage Staff events and support staff-wide culture-building
- Support communications between CEO and other staff as needed.
- Support CEO with applications/IT needs.
- Manage special projects for CEO.
- Support and manage, with CEO, Board, Executive, and Governance Committee including organizing meetings and other events, preparing materials, taking minutes, organizing and recording votes, and facilitating CEO / Board communication.
- Maintain folder structure and record systems including minutes, votes, and other documentation
- Provide limited support for other committees including meeting organization
- As needed, provide meeting, calendar, and administrative support
- This includes Capital, Engagement, HR, and Finance.
- Support administrative needs of the MPC organization to help ensure a high- functioning and effective organization; coordinate between administrative functions when/as needed.
- Manage office supply inventory related to office administration for the Running Trails Center offices, ensuring sufficient supply to support office needs within budget.
- Manage office administrative duties and special projects including in-house or off- site activities as requested by CEO.
- Support systems and processes to organize and maintain office and project documents, records, and database systems.
- Keep administrative worksite presentable and free of safety hazards.
- Organize and execute MPC-wide events/meetings.
- Deliveries and transportation supporting key functions of CEO
- Support MPC leadership requests for assistance as possible, approved by CEO.
- Additional duties as directed by the CEO.
Requirements
General Expectations
- Task management and problem solving
- Motivated self-starter with ability to anticipate needs and recommend solutions
- Strong time management, reliable and organized
- Delivers on deadlines, follows up in a timely manner, and manage CEO's / colleagues' expectations
- Brings creative thinking to problem solving
- Ability to maintain confidentiality and use good judgment
- Flexibile - you may be in the office one day and in the Park the next; some evening and weekend work is required
- Collaboration and communication
- Highly collaborative - proactively supports colleagues
- Strong communicator in writing, in person (asks good questions, listens)
- Effective proofer/editor and assists with presentation development
- Effectively coordinates, problems solves and program manages with multiple parties/stakeholders
- Command of English required; understanding/speaking Spanish is a plus
- Projects a professional demeanor/approach
- Comfortable with technology applications, tools, systems
- Able to lift 25 pounds
- Maintains a Texas driver's license
- Experienced Assistant to non-profit C-level executives, CEO preferred
- Experience working with Boards of Directors
- Fluency in all key office systems/tools/applications (e.g. Word, Excel, PPT, Adobe, editing apps)
- Minimum 3 years in a business / nonprofit administrative or related function
- Demonstrated ability to take meeting minutes and prepare meeting summaries
- Demonstrated ability to create compelling presentations/documents/communications materials
- Memorial Park user is a plus
Job Summary
JOB TYPE
Full Time
SALARY
$75k-95k (estimate)
POST DATE
06/27/2024
EXPIRATION DATE
07/15/2024
WEBSITE
memorialparkconservancy.org
HEADQUARTERS
Houston, TX
SIZE
50 - 100
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The following is the career advancement route for EXECUTIVE ASSISTANT positions, which can be used as a reference in future career path planning. As an EXECUTIVE ASSISTANT, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary EXECUTIVE ASSISTANT. You can explore the career advancement for an EXECUTIVE ASSISTANT below and select your interested title to get hiring information.
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