JOB
JOB SUMMARY: This position is responsible for providing back-up to the Project Support Coordinator as well as Call Center and online permitting support. Additional administrative support duties may be assigned. Will provide back-up support in preparing the Land Development project hearing binders for the Board of County Commissioners (“BOCC”), Mesa County Planning Commission (“MCPC”), and the Board of Adjustments (“BOA”) as well as acting as back-up Clerk to the MCPC and BOA. In addition, this position will provide support to the Support Services staff as Call Center and online permitting/portal activities. This position has many responsibilities that require excellent written and verbal communication skills, strong decision-making skills, technical abilities, and accuracy.
EXAMPLE OF DUTIES
ESSENTIAL JOB FUNCTIONS: (The following duty statements are illustrative of the essential functions of the job and do not include other nonessential or marginal duties that may be required. Mesa County reserves the right to modify or change the duties or essential functions of this job at any time. All responsibilities may not be performed by all incumbents.) In coordination with the Project Support Coordinator and Support Services Manager, the following tasks may be assigned: Prepares project files for new applications. Monitors the status of planning and compliance projects, and assists in completion of administrative tasks to progress projects and code cases forward. Notifies applicant that projects are complete and of the tentative decision and hearing dates; mails property owner notifications for public hearing and administrative items within required time frames; notifies applicants and representatives of sign posting schedule.Prepares and proofs all legal and display ads for all public hearings, workshops, and administrative items including written reports and location maps used in public hearings; prepares information packets for public hearings for the MCPC, BOCC and BOA as assigned. Responsible for coordinating the printing and electronic distribution of hearing binders.Assists the Project Support Coordinator with preparation, assembly and distribution of all notices of Division meetings, public forums, workshops, and related packets. Prepares, distributes, and scans: correspondence, schedules, agendas, public notices, and advertising.Provides MCPC minutes to Planning staff for review; produces and emails final copy to MCPC board members and ensures incorporation of the MCPC secretary’s signature on all approved minutes and files.May be required to attend one or more evening meetings for the MCPC. In coordination with the Support Services Manager the following items will also be considered as part of the essential job function: Develop a basic knowledge of Planning, Building, and On-site Wastewater Treatment System (“OWTS”) processes and paperwork necessary to appropriately respond to inquiries regarding general information. Enters data in the relevant databases and adds appropriate steps in the process to ensure that the databases are current and accurate. As assigned completes permit entry and issuance checks as needed.Provides technical assistance to the public in regards to the Electronic Plan Review program.Assists in answering phone calls and directing caller to the correct employee or department.Ensures accurate information is relayed to other team members or departments when necessary.Properly archives new and historical documents by scanning, filing, and archiving in accordance to County retention policy.Maintains work areas in a clean and orderly manner, and maintains professional demeanor, appearance, and attitude.Ability to prioritize, coordinate, and manage various work assignments.Ability to accurately reconcile cash, check, and credit card transactions for daily deposit.Oral and written communications must be clear and effective. Inquiries and replies must be addressed with in a timely (same day) manner.Performs other duties as assigned. Code Compliance: Interacts with the public in a professional, courteous manner; listens respectfully to requests and complaints. Provides accurate information and direction to customer inquiries and complaints.
SUPPLEMENTAL INFORMATION
PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT: This position requires standing, stooping, sitting, bending, twisting, and lifting up to 10 pounds. Work is generally confined to a standard office environment. In compliance with the Equal Pay for Equal Work Act the following items can be used as a determining factor in the starting and ongoing wage of an employee working in this position: A seniority system that rewards employees based on length of employment. An incentive system that pays employees based on the quality of their work or the amount of work they perform. A merit system that rewards employees for exceptional job performance Education, training, or experience to the extent that they are reasonably related to the work in questionThis position is eligible for the following Mesa County benefits; MedicalDentalVisionRetirementPaid Sick and Vacation LeaveLife insuranceLong term disability