VACANCY
Posted 6.13.24

Elementary School Secretary

Responsibilities:

Provide for administrative and clerical support services for the Principal to include the development and maintenance of a
computerized data information system, the distribution of written reports and communications, receptionist duties, word
processing, typing, filing and other basic office management services.

Provide assistance to the school Principal in the preparation of required ISEP student count forms and documents for eligible
students at the school.

Preparation, collation and distribution of reports, data, and information at the direction of the school Principal that are
relevant to the education program.

Coordinate copying and printing services on behalf of the School Principal as requested.
Conduct coordination of scheduling for and correspondence with parents of students for parent conferences, interviews and

other activities at the direction of the school Principal.
Provide assistance in scheduling of travel, meetings and other scheduling on consultation with and on behalf of the school

Principal,
Maintain the office of the Principal and the Secretary in a positive, attractive, professional and welcoming manner at all

times.
Coordinate the distribution of in-coming and out-going mail items for the school.
Provides telephone and receptionist services for the school.
Establishes and maintains a variety of files and record systems for employees, students and the school.
Maintains an inventory of supplies, prepares requisitions for all authorized purchases (approved by the school Principal) and

serves as the receiving clerk for the elementary school.
Records minutes of staff and committee meetings and provides a typed summary as requested.
Provides other administrative support services at the direction of the Principal.
Maintains an office environment which is supportive to the needs of teachers and students.
Keeps accurate attendance for teachers’ absences.
Provides a welcoming atmosphere to parents, guests and community.
Conducts duties and responsibilities in accordance with the School Board’s policies and procedures.
Keep current with technical advances at MAS.
Duties/assignments may change to meet the needs of the school due to unforeseen circumstances
Other duties as assigned by supervisor.

Key Relationships:

Position reports to the School Principal.
Has direct relations with all school staff and school administration.
Has daily contact with the public in regard to incoming phone calls, is courteous and respectful at all times.
Has on-going contact with parents and community groups.

Minimum Qualifications:

Minimum of a high school diploma or GED is required. A minimum of an A.A. in Secretarial, Office Management, or other
applicable degree program required.

Demonstrated competency in office management, computer system operation, typing, filing and other applicable skills
required.

Progressively responsible clerical, office or other work that indicates ability to acquire the particular knowledge and skills
needed to perform the duties of the position to be filled.

Minimum of 3 years’ successful experience working as a Secretary in an educational system preferred.
Demonstrated ability to effectively communicate with the public and with school officials including employees.
Knowledge of the Mescalero Apache people and their culture.
Must be able to pass a background check prior to employment.
Will be required to pass drug test upon employment, then randomly when selected.
Within the scope of Indian preference, all candidates will receive consideration without regard to race, color, sex, national

origin or other non-merit factors.
Term of Employment:

Eleven-month contract.
Working Conditions:

Work is accomplished within a school environment.
The work is technical and does not allow for many errors.
Confidentially of various issues or situations are to be maintained and requires individual to abide by such conditions.
Often required long periods of sitting as well as working with a computer.

Applications will be accepted until 3:30 p.m. on Thursday June 27, 2024

ALL positions require background checks and clearance from any criminal charges prior to employment.
Note: any felonious or any of two (2) or more misdemeanor convictions will disqualify applicant from employment.
All positions require initial drug testing upon hire, then random monthly drug testing.
Selection for employment will be based on the Mescalero Apache Tribal Ordinance 06-02.

Applications available at the MAS Administration or on our website:

maschiefs.org

Applications can be returned by mail, fax to 575-464-0053 or placed in the
drop box outside the MAS Administration building or email:

HR@mescalero.org