Description

Metropolitan Family Service

Position Description

Position Title: TemporaryProgram Associate

Location: Pleasant Valley/Butler Creek Elementary School

Reports To: Program Coordinator(SUN Site Manager)

Dept/Program: Community Schools – Pleasant Valley / Butler Creek Elementary

FTE: 1.0 FTE (40 hours/week) – Limited Duration – position will begin July 1, 2024 and end on or before August 15, 2024

Status: Non-exempt Job Number: TPAPV0621

General Description:

Metropolitan Family Service position descriptions are guidelines. They are not intended to identify every task that an employee will be asked to complete. They are intended as a general outline of the essential work responsibilities and qualifications of the position. 

This position is a temporary, limited duration position located at two sites, Pleasant Valley and Butler Creek Elementary Schools. This position will begin on July 1, 2024 and end on or before August 15, 2024. This position does not offer benefits at this time.

Values:

• We use creative and proactive problem solving to build and sustain dynamic community-based programs and quality services.
• We believe in the potential of families and individuals at all life stages and focus on prevention, wellness, and independence.
• We build strong relationships by collaborating with our funders, partners, and highly trained volunteers, always striving for an extensive commitment to diversity

General Function: 

Under the direct supervision of the Program Coordinator, the Program Associate is responsible for assisting in the administration and logistical support of summer programming of two summer programs; Pleasant Valley and Butler Creek Elementary.  Both Sites will be housed in one location as one summer enrichment program in Centennial School District. Responsibilities include but are not limited to providing assistance in the everyday happenings in the summer program, supervision and safety of students/ participants, data collection and entry for student and adult programs, and coordination of summer program activities and family engagement.

Diversity and Equity

• Values working in a multi-cultural, diverse environment
• Values and supports inclusion and program access for clients
• Supports agency goals for enhancing diversity and equity within program areas

Collaboration

• Ability to work effectively in collaboration within all program areas of MFS as well as other agencies
• Ability and commitment to work effectively within a team-dependent environment and provide support to staff to demonstrate effective team dynamics
• Ability to work and communicate effectively with a broad range of individuals and groups
• Ability to connect position roles and agency mission

Administrative

• Demonstrates knowledge and competency to operate a personal computer
• Knowledge and experience with Microsoft Office Suite and database programs
• Possesses strong verbal and written communication skills
• Ability to manage multiple projects simultaneously
• Possesses excellent time management and organizational skills
• Ability to effectively manage and maintain confidential and sensitive information
• Ability to recognize and manage critical incidents with clients and adhere to agency reporting standards
• Ability and commitment to continuous quality improvements and innovation
• Ability to work independently with minimal supervision

Teamwork

• Ability to work independently and to collaborate with other MFS staff and to model effective teamwork skills

Essential Duties and Responsibilities:

• Build and maintain positive relationships with school employees, community partners, volunteers, and program staff
• Assist in the development and implementation of safety procedures to ensure the safety of all participants during the duration of programming
• Assist in the development and implementation of training materials for staff and volunteers
• Assist with outreach and recruitment of community organizations and resources to support family health and social service needs
• Support events and programs for the summer enrichment program listed elementary sites.
• Attend regular, on going program and curriculum training as directed
• Comply with Metropolitan Family Service policies and procedures as outlined in the Employee Handbook
• Comply with Elementary School policies and procedures
• Other duties and responsibilities as assigned

Qualifications

Knowledge, Skills and Abilities Required:

• Minimum of two years of experience in volunteer management, community engagement, social work or related human services field
• Knowledge and/or experience with extended school programs
• Experience coordinating youth services and working with elementary school aged youth
• Experience coordinating and training volunteers
• Experience and knowledge of positive youth development models and practices
• Ability to acquire a Food Handlers certification
• General understanding of employment laws, rules and regulations
• Experience in developing and supervision of academic enrichment and/or recreational programs
• Ability to communicate effectively (read, write and speak) in English
• Work effectively within a team-dependent environment.
• Competency in using G-Suite, Word, Excel and database programs
• Ability to manage multiple projects simultaneously
• Ability to proactively problem-solve and resolve conflict
• Ability to maintain professional boundaries and confidentiality
• Possess excellent time management and organizational skills

Other Requirements:

Personal transportation allows for travel within the Portland Metropolitan area in a timely manner. If driving a personal vehicle must maintain a valid driver license for the state of residency, personal auto liability insurance coverage and a driving record permitting coverage under the agency auto liability policy.

MFS requires all employees and volunteers to complete a criminal background check which includes a fingerprint background check. We review the results of all background checks individually and consider all of the circumstances of any issues that arise in a background check during the hiring process.

Work Environment:

Work is normally performed on site at the above named school but may require some hybrid option during non program days with prior supervisor approval. Position requires ability to sit for extended periods as well as stand occasionally. Position requires use of computer, telephone, fax machine, copier and may require accessing locations by use of stairs.

Metropolitan Family Service is committed to building a diverse workforce to broaden and deepen our work in the communities we serve. We strongly urge candidates from communities of color, disability, LGBQTIA2S , linguistically diverse populations, older adults and military veterans to consider application to our positions. MFS is an Equal Opportunity Employer.