Title:Administrative Associate

First Date of Posting:7.8.24

Last Dateof Posting:7.19.24

Authority:StatenIslandRailway

Division/Unit:OperationsSupport

Reports to:Senior Director, Operations Support

Work Location:845 Bay Street, Staten Island, NY

Hoursof Work:As required

Thecurrentminimum salaryis $28.221091perhourfora40-hourweekincreasing to

$40.315844perhourinthesixthyearofservice. Theseratesaresubjectto changeasper theTransportationCommunicationUnion(TCU)CollectiveBargainingAgreement.The benefits of this position include, but are not limited to, paid holidays, vacation and sick leave, and a comprehensive medical plan and pension plan.

This position, reporting to the Senior Director of Operations Support, encompasses comprehensive administrative responsibilities pertaining to the Employee Policy Compliance and Human Resources Offices. The ideal candidate will excel in a variety of administrative support functions, demonstrating proficiency in Microsoft Office, meticulous record-keeping, outstanding communication skills, and the capacity to handle highly confidential matters with discretion and professionalism.

Key duties include coordinating Short-Term Disability and MetLife processes, along with managing billing for legal services. The incumbent will act as a vital liaison with the Employment Center and Talent Acquisition, facilitating all recruitment efforts by preparing interview packages, scheduling candidates, scheduling panel members, managing requisite paperwork, and overseeing internal job postings.

Additionally, the incumbent may interface with the Pass Unit to request updates or replacements for employee and pensioner passes and coordinate the retrieval of passes from terminated employees. This role also involves supporting department management by preparing meeting agendas, conducting research, organizing, and reporting information, and compiling reports and meeting minutes.

Furthermore, the incumbent will support the Executive Administrative Assistant and may coordinate and organize special events, such as employee recognition ceremonies and recruitment activities. Additional duties may be assigned as necessary. This position demands exceptional integrity, efficiency, and attention to detail, ensuring the seamless execution of administrative processes within the organization.

Basedonevaluationof education.skills,experience,interview and assessment.

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure(FDS)withtheNYSCommissiononEthicsandLobbyinginGovernment(the “Commission”).

MTAanditssubsidiaryandaffiliatedagenciesareEqualOpportunityEmployers, including with respect to veteran status and individuals with disabilities.

TheMTAencouragesqualifiedapplicantsfromdiversebackgrounds,experiences,and abilities, including military service members, to apply.