Job Summary:

An Accounts Payable Specialist is responsible for managing and maintaining the financial transactions related to the organization’s accounts payable. The role involves ensuring timely and accurate processing of invoices, maintaining vendor relationships, and managing payment cycles.

Essential Functions:

• Essential Handling accounts payable for separate entities and vendors.
• Coding of invoices with the appropriate g/l account, cost center, site code and line of business via Centreview timely.
• Ensure all transactions are processed in accordance with GAAP or other required accounting standards.
• Establishing and maintaining relationships with new and existing vendors.
• Responding to vendor inquiries timely.
• Ensuring bills are paid timely within terms while adhering to departmental procedures.
• Resolve discrepancies on purchase order, invoice or payment by collaborating with respective departments and/or vendors.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Ensures credit is received for outstanding memos.
• Process employees expense reports and ensure proper documentation is provided.
• Keep track of all company credit card spending.
• Protects organization’s value by keeping information confidential.
• Pulling bill back invoices from customers website and forward to Sales Manager for approval.
• Assist in the preparation of 1099.
• Analyzing workflow processes while making recommendations for the utilization and optimization of the system.

Skills and Qualifications:

• Attention to detail.
• Strong communication and organizational skills.
• Self-motivated and capable of handling multiple tasks in a high-pressure environment.
• Functional knowledge of spreadsheet tools such as excel and Smartsheet.
• Knowledge of wine industry and logistics and experience using Navision or Business Central is a plus.
• Competency with computers and variety of software applications including Microsoft Office 365 (Word, Excel, Teams, and Outlook).
• At least 2-3 years of experience in accounts payable.
• Bachelor’s degree in accounting, finance or a related field.
• Fundamental understanding of GAAP and accounting principles and practices.

Physical Requirements:

Activities listed below that are considered “essential functions” which cannot be covered through “reasonable accommodations”:

Yes

Less than 25 lbs.

25-50 lbs.

More than 50 lbs.

Above shoulder

# times/day

Yes

0-10 lbs.

10-25 lbs.

25-50 lbs.

50 lbs.

# times/day

Lifting:

Carrying:

Physical requirements of position:

Continuously sedentary

Kneeling

Use of hands for basic grasping/manipulation

Mostly sedentary

Bending

Use of hands for fine manipulation

Occasional standing/walking

Stooping

Pushing

Occasional prolonged standing/walking

Twisting

Pulling

Frequent prolonged standing/walking

Climbing Ladders/Stools

Reaching (above shoulders)

Prolonged; extensive or considerable standing/walking

Reaching (below shoulders)

Repetitive Motion

Explain:

Other

Explain:

Occupational requirements:

Depth Perception

Hearing

Work around others

Far vision

Talking

Work with others

Near vision

Travel

Work alone

Peripheral vision

Other

Explain:

Ability to distinguish basic colors

EEO