Small Westminster law firm is looking to hire an administrative assistant or to oversee customer service, billings and other administrative functions of the firm. Applicant must have effective verbal and written communication skills. Applicant must be dependable, have a positive and professional demeanor and dress appropriately.

Job Description:

To direct calls, receive persons coming into the office and provide administrative and billing support services to the lawyer(s) and para-professional staff of the firm. 

Requirements:

- Being courteous, pleasant, and helpful on the telephone and when directly dealing with clients and visitors to the office

- Being professionally attired

- Being prompt, efficient and organized when carrying out tasks

- Being reliable

- Maintaining a neat, organized work environment

- Maintaining strict confidentiality regarding all matters related to the firm

- Working knowledge of time and billing programs (Time Matters), Word, Excel, etc.

- Tax or accounting experience is helpful, but not required

Responsibilities and Tasks:

- Client intake, appointments & initial contact

- Setting up new client files

- Entering time & billing information

- Preparing & mailing client statements and monitoring receivables

- Typing correspondence and proofreading communications upon request

- Notifying clients of critical deadlines

- Photocopying and scanning documents

- Monitoring client commitments for lawyer(s) and para-professional staff to assist them with timely response (return phone calls & committed deadlines)

- Maintaining supplies