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Position Summary
provide support for all OSAS events including but not limited to : Orientation, Med Ball, Diversity Banquet, Seminar Series, AOA Banquet, Award Banquets, Scholarship Banquet, MLK Events, Commencement, and other special events.
This staff member must be a self-starter who has sound decision-making skills and demonstrates the ability to work independently on multiple projects simultaneously.
Other duties as assigned.
Job Responsibilities :
Supports the delivery of Health and Wellness curricular activities, scheduling sessions, assigning students to groups, tracking attendance, and generating data for entry into JustInTimeMedicine (JIT) as evidence of completion of required sessions.
Aids in preparing presentation materials, health and wellness related communications, event flyers, and emails to students.
Supports the Student Health and Wellness Advisory Committee by scheduling meetings, creating tracking tools, assisting with appointment calendars, and taking minutes.
15% Assists the Community Healthy Outreach Specialist in the monitoring of monthly student compliance status with required immunizations and health training.
Enter data on student completion of required health trainings, including but not limited to Basic Life Support training, HIPAA training, and annual Blood Borne Pathogen Training.
Communicate with Academic Affairs leadership and Community Assistant Deans about the status of students across each phase of the curriculum and across all community campuses.
Coordinates the Basic Life Support (BLS) training, including working with the Learning Assessment Center (LAC) to schedule certification and recertification sessions.
Coordinates with the Office of Research Regulatory Support for students and applicable systems to access online training modules, including Blood Borne Pathogen Awareness Training and trainings as required.
10% : Assist Student Records by maintaining a schedule of courses, pulling files, and providing information when needed.
Electronic and paper filing of documents. Scanning paper files to electronic files. FCVS verifications and other records and enrollment tasks as assigned.
Audit, archive, and communicate with responsible parties from communities.
20% : Assist the Office of Student Affairs and Services by facilitating Qualtrics surveys and student elections, coordinating arrangements for student travel, and process staff and faculty community travel.
Cross-reference materials for major events. Assist with coordinating the Dean’s Student Advisory Committee. Assist with all events and banquets as assigned by the Events Coordinator / Associate Dean / Assistant Dean for Student Wellness and Engagement.
Prepare PowerPoint presentation for Commencement.
Work Hours
8 : 00 am 5 : 00 pm evening or weekend hours are expected for this position for all OSAS events and special circumstances.
Unit Specific Education / Experience / Skills
experience in word processing, editing and composing correspondence, and maintaining spreadsheets and / or databases; or an equivalent combination of education and experience.
Desired Qualifications
Ability to establish priorities and meet deadlines in a timely fashion; Demonstrated proficiency with Office 365, Google Suite, Qualtrics, Data Management, Zoom Video Conferencing, JustInTimeMedicine (JIT), Canva, Adobe, D2L (Desire2Learn), and Ability Training Compliance.
Knowledge of the curriculum in the area of employment; word processing, database, spreadsheet, and presentation software;
must have demonstrated experience in a customer service role or an equivalent combination of education and experience.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Last updated : 2024-06-20
Full Time
$51k-67k (estimate)
06/21/2024
09/19/2024
EAST LANSING, MI
7,500 - 15,000
2019
$1B - $3B
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