Job Description

Midea America Corp., is one of the world’s largest home appliance brands, offering the most comprehensive selection of products in the world to fully serve the needs of day-to-day living at home, at work, or anywhere else you go. In North America we strive to aim high, put the customer first, transform and innovate the marketplace, utilizing our commitment, dedication, inclusion, and partnership with our teams. Midea America is a subsidiary of the Midea Group, a global company with over 150,000 employees and operations in more than 195 countries. As a publicly listed company, Midea is ranked #245 as a Fortune Global 500 company and offers one of the most comprehensive product portfolios in the industry.

Job Summary

As the Office Manager, you will oversee all office management activities, including ordering and replenishing office supplies, managing office operations, creating, and maintaining processes and documents, and negotiating with office suppliers. You will play a crucial role in supporting communication within the office and performing general administrative tasks. Additionally, you will help develop office policies and processes as needed. Your substantial support will extend to both HR and Finance departments, assisting with policies, interviews, scheduling, recruiting events, invoicing, payment issues, and vendor management. Occasional travel within the US for HR and general business meetings may be required.

Essential Job Responsibilities

• Manages all office operations for both offices as assigned, including but not limited to:
• Office supplies ordering, replenishment
• Office layout management
• Some vendor management for office operations, including utilities/lease payments.
• Policy & process identification & creation
• Supports HR with numerous items as assigned, including but not limited to:
• Identifying & creating HR policies/documents
• Recruiting events (full-time employees & co-op students)
• Interview assistance & interview scheduling/travel coordination.
• Arranges local accommodations for Chinese visitors.
• Leads employee onboarding process.
• Event planning & engagement committee representation
• Supports Finance with numerous items as assigned, including but not limited to:
• Office vendor management
• Helping resolves payment issues.
• General invoicing assistance
• Assists Director of US R&D in all administrative tasks.
• Manage facilities including annual fire inspection and coordination of building maintenance.
• Prepares presentations and reports, as necessary.
• Other duties as assigned.

Qualifications

• Familiarity with invoicing and payment processing.
• Office supply management.
• Ability to multi-task.
• Self-starter with the ability to identify office/process needs & drive to completion.

Preferred Qualifications

• A college degree is preferable; a High School Diploma or equivalent is acceptable with relevant experience.
• Strong MS Office skills.
• Strong ownership ability & previous project skills
• Must be able to lift and carry up to twenty-five pounds occasionally.