We are seeking a highly organized, proactive, and dedicated Executive Assistant to provide comprehensive support to the senior leadership of our mortgage division. This role is very important because it creates capacity for leadership to focus on the goals and long-term initiatives of the organization while also ensuring critical support tasks that impact our team members are resolved with the appropriate level of attention and care. This would be an excellent opportunity for an energetic and enthusiastic person who likes working in a fast-paced environment, enjoys creative problem solving, and genuinely desires helping others.

The primary responsibilities for the person include:

• Manage and maintain calendars, including scheduling meetings, appointments, and travel arrangements.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and distributing follow-up materials.
• Plan and execute events, ensuring all logistics are managed seamlessly.
• Manage office supplies and equipment.
• Ensure the office environment is organized and efficient.
• Prepare invoices and expense reports for processing.
• Assist in managing projects by tracking progress, coordinating with team members, and ensuring deadlines are met.
• Anticipate the needs of the leadership supported and proactively address potential issues before they arise.
• Handle other administrative duties as required.

Position Requirements

The ideal candidate will have the following experience, skills and attributes:

• Minimum of 3 years of experience in an executive assistant or similar role.
• A positive attitude, a passion for serving others, and the ability to maintain composure under pressure.
• Takes a proactive and creative approach to identifying and meeting needs.
• Exceptional organizational and time management skills.
• Strong interpersonal skills and ability to interact effectively with a variety of individuals in a prompt and professional manner, on a wide variety of operational, strategic, and planning-related issues.
• Reliable with a high attention to detail, accuracy, and strong follow-through on tasks and projects.
• Thrives in a fast-paced environment and exercises good judgment in decisions and priorities.
• Maintains a high level of discretion in all interactions and communications.
• Proficiency in office software (e.g., Microsoft Office Suite).