4 Administrative Assistant - Academic Services Jobs in Kansas, MO
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Administrative Assistant - Academic Services
$45k-56k (estimate)
Full Time
4 Weeks Ago
Midwestern Baptist Theological Seminary is Hiring an Administrative Assistant - Academic Services Near Kansas, MO
Report to
Director of Academic Services
Department
Academic Services - Academics
FLSA Status
Salary Non-Exempt
Interviews to be conducted after June 14, 2024
JOB PURPOSE
To provide administrative support to the Academics Department
ESSENTIAL FUNCTIONS
- Exhibit a professional and friendly manner with all visitors, faculty, and staff.
- Prepare coffee and order supplies for coffee area as necessary.
- Maintain an adequate stock of supplies for the office and printers.
- Reconcile faculty professional development funds expenditures and budgets.
- Reconcile faculty credit card statements for processing in Financial Services.
- Prepare check requests for stipend and miscellaneous reimbursement requests for faculty, adjunct professors, graders, and field supervisors.
- Deliver approved check requests to Financial Services and Human Resource Offices for payment.
- Ensure Academics’ classrooms are kept tidy and adequate supplies (markers and erasers) are available.
- File electronic and physical documents for Academic Services business.
- Serve as liaison for overseas and domestic study tours.
- Assist faculty with travel and accommodations arrangements.
- Provide assistance with faculty contract processing and semester evaluations.
- Prepare adjunct professor approval letters, manage approval finalization, and notify Human Resources for onboarding.
- Maintain the class schedule calendar and update prior to the start of each semester.
QUALIFICATIONS / REQUIREMENTS
Include, but not limited to:
- Christian with high integrity, actively pursuing a relationship with God.
- High School Diploma or GED, required.
- Bachelor’s degree, preferred.
- Positive attitude with a desire and willingness to learn.
- Must possess a strong attention to detail.
- Able to take the initiative to complete the duties of the position without the need of direct supervision.
- Able to multi-task, analyze workload, and prioritize as necessary for the benefit of the department.
- Able to learn and utilize new skills and information to improve job performance and efficiency.
- Must be able to work independently, as well as a part of a team.
- Excellent communication skills, both written and verbal
- Must be familiar with Office 365 Suite, including Word, Excel, and Outlook
- Must be able to pass background screening, including driving record.
- Eligible to work in the United States
BENEFIT PACKAGE
Full-Time employees are offered a comprehensive benefit package including:
- Medical
- Dental
- Vision
- Telehealth
- Health Savings Account
- Flexible Spending Accounts for Medical and Dependent Care
- Employer Paid Life & AD/D for the employee as well as dependents.
- Voluntary Life & AD/D
- Employer Paid Long Term Disability
- Voluntary Short-Term Disability
- Voluntary Supplemental Benefits
- 403(b) Retirement
- Paid Sick Leave and PTO
- MBTS / Spurgeon College Tuition Reimbursement for employee and dependents
- Access to on campus cafeteria and coffee shop
- Access to on campus gymnasium, exercise facilities, etc.
WORKING CONDITIONS
- Monday through Friday, 8 am to 4:30 pm
- Office environment
PHYSICAL REQUIREMENTS
- Frequently required to sit or stand for periods of time at a desk or computer station.
- Occasionally required to stand, walk, and reach with hands and arms.
- Able to lift and/or move up to 25 pounds.
- May be required to transport boxes of mail to and from surrounding offices.
This job description is meant to describe the general nature and level of job requirements; this description is not intended to be construed as an exhaustive list of all responsibilities, duties or skills required for the position.
Midwestern Baptist Theological Seminary is an Equal Opportunity Employer
Midwestern Baptist Theological Seminary will provide reasonable accommodations to qualified individuals with a disability so they may perform the essential functions of a job unless doing so causes a direct threat to these individuals or others or causes undue hardship to the institution. Contact human resources (HR) with any questions or requests for accommodation.
Job Summary
JOB TYPE
Full Time
SALARY
$45k-56k (estimate)
POST DATE
06/02/2024
EXPIRATION DATE
08/01/2024
WEBSITE
student.mbts.edu
SIZE
<25
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