Role Description:

We are looking for an Executive Assistant to perform a variety of administrative tasks supporting the executive team and our employees. Reporting directly to the CEO.

You will be working at the intersection of People and Processes. Responsibilities include managing calendars, making travel arrangements and managing employee engagement. To be successful in this role, you should be well-organized, have great people (soft) skills and be able to act without guidance. You bring a positive energy and are astute at reading the office dynamics to bring strategic thought to always improve the culture and employee satisfaction.

Ultimately, you will contribute to the efficiency of our business by providing personalised and timely support to leadership and foster fun inside the workplace.

Responsibilities:

Act as the point of contact among executives, employees, clients and other external partners

Liaison between our Benefits and HR provider and Employees

Manage information flow in a timely and accurate manner

Manage the voice of the team, encourage collaboration and bring the team together for fun events

Make travel and accommodation arrangements

Track PTO, payroll and manage Employee time off requests

Format information for internal and external communication – memos, emails, presentations, reports

Take minutes during meetings on occasion

Screen and direct phone calls and distribute correspondence

Organize and maintain the CEO office filing system

Requirements and skills:

Excellent verbal and written communications skills in English (Spanish or Mandarin language is a plus but not must)

Work experience as an Executive Assistant, Human resources or Culture/talent specialist

Excellent MS Office knowledge

Outstanding organisational and time management skills

Positive outlook and ability to independently solve challenges

Discretion and confidentiality

What's next in this role:

Following success in this role for 12-18 months, this could open doors to; Project Management, Human Resources, Sr. Executive Assistant, Employee Satisfaction Manager, Assistant Buyer, Operations assistant or other roles.