8 Office & Administrative Specialist Senior Jobs in Paul, MN
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Office & Administrative Specialist Senior
$52k-66k (estimate)
Full Time | Public Administration
3 Weeks Ago
Minnesota Department of Human Services is Hiring an Office & Administrative Specialist Senior Near Paul, MN
Working Title: Office & Administrative Specialist SeniorJob Class: Office and Administrative Specialist, SeniorAgency: Human Services Dept
The work you'll do is more than just a job.At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Health Care Integrity and Accountability (HCIA) Divisions are seeking an Office and Administrative Specialist, Senior to provide advanced-level administrative support functions. This position requires the incumbent to have versatile skills, good judgment, and independent thinking to meet HCIA business needs. The incumbent will provide high-level administrative support, project initiation/support, and formatting of documents and presentations that meet accessibility requirements.
Minimum Qualifications
REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
How To ApplySelect “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Angela Gruber at Angela.Gruber@state.mn.us
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kelly Ellich at kelly.ellich@state.mn.us.
If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services’ ADA Coordinator at 651-431-4945 or DHS_ADA@state.mn.us for assistance.
About Human Services DeptWE MAKE A DIFFERENCE! The Minnesota Department of Human Services impacts the lives of 1.7 million people every year, helping them meet their basic needs so they can achieve their highest potential.
Working together to improve the state we love. What do Minnesota's State employees have in common?
Your benefits may include:
EQUAL OPPORTUNITY EMPLOYERSMinnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With DisabilitiesMinnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
- Job ID: 77323
- Location: St. Paul
- Telework Eligible: No
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 06/05/2024
- Closing Date: 06/11/2024
- Hiring Agency/Seniority Unit: Human Services Dept / DHS Central Office AFSCME
- Division/Unit: Health Care Administration / Integrity and Accountability
- Work Shift/Work Hours: Day Shift / 7:30am - 4:00pm
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $20.96 - $28.37 / hourly; $43,764 - $59,236 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: G - Benefit Recovery Section
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
The work you'll do is more than just a job.At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Health Care Integrity and Accountability (HCIA) Divisions are seeking an Office and Administrative Specialist, Senior to provide advanced-level administrative support functions. This position requires the incumbent to have versatile skills, good judgment, and independent thinking to meet HCIA business needs. The incumbent will provide high-level administrative support, project initiation/support, and formatting of documents and presentations that meet accessibility requirements.
Minimum Qualifications
- Customer service skills sufficient to provide prompt, courteous, and accurate information to internal and external stakeholders via email, on person, or over the phone.
- Use of word processing skills to prepare, edit, and finalize emails, correspondence, records and reports; write and edit a variety of documents that are grammatically correct, in proper format, and free of errors in spelling, grammar, and punctuation.
- English language skills in writing, speaking, and reading sufficient to composer correspondence with accurate spelling, grammar, and punctuation and to effectively communicate with internal and external stakeholders.
- Ability to develop administrative and program procedures and make recommendations to leadership for new or revised program practices and procedures for smooth and efficient office operations.
- Two years of combined administrative support in an office setting, experience which includes, but not limited to, handling a variety of business correspondence, recordkeeping, tracking, or similar responsibilities.
- Detail-orientated, thorough, accurate, and strong problem-solving skills/dilemma resolution skills.
- Ability to receive/react to changes in priorities; be able to implement these changes into the daily schedule, exercising good judgement and decision making.
- A variety of experiences working effectively with others from different backgrounds and cultures.
- Excellent human relation skills as well as excellent verbal and written communication skills.
- Excellent organizational skills as well as project management skills and the ability to coordinate/prioritize several, complex, on-going activities at once.
- Ability to maintain confidentiality, knowledge of Data Privacy laws.
- Knowledge of Microsoft Office Suites standard software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect them.
- Use software, such as Microsoft PowerPoint, to create, format, and edit presentations.
- Ability to organize ideas, prioritize work, meet deadlines, be self-directed and work independently and as a member of a team. Maintaining a professional presence.
REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
How To ApplySelect “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Angela Gruber at Angela.Gruber@state.mn.us
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kelly Ellich at kelly.ellich@state.mn.us.
If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services’ ADA Coordinator at 651-431-4945 or DHS_ADA@state.mn.us for assistance.
About Human Services DeptWE MAKE A DIFFERENCE! The Minnesota Department of Human Services impacts the lives of 1.7 million people every year, helping them meet their basic needs so they can achieve their highest potential.
Working together to improve the state we love. What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- Training, classes, and professional development
- Tuition reimbursement
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERSMinnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With DisabilitiesMinnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Public Administration
SALARY
$52k-66k (estimate)
POST DATE
06/06/2024
EXPIRATION DATE
07/05/2024
WEBSITE
validate.perfdrive.com
HEADQUARTERS
LAKEFIELD, MN
SIZE
15,000 - 50,000
FOUNDED
1858
CEO
SYLVIA HASARA
REVENUE
$10B - $50B
INDUSTRY
Public Administration
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