4 Office & Admin Specialist Int Jobs in Paul, MN
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Office & Admin Specialist Int
$48k-62k (estimate)
Part Time
7 Days Ago
Minnesota Department of Natural Resources is Hiring an Office & Admin Specialist Int Near Paul, MN
Job Class: Office and Administrative Specialist, IntermediateAgency: MN Department of Natural Resources
The Division of Ecological and Water Resources is seeking to hire a permanent full-time Office and Administrative Specialist Intermediate located in Saint Paul. This position exists to provide administrative support with a variety of office operations to prepare, revise, and audit correspondence and documents, update personnel records, gather and verify fiscal and administrative data for reports and various program applications for the Ecological and Water Resources (EWR) staff located in the Region 3 HQ building, the South District, and other areas as assigned. Additionally, the person in this position provides information to the public, partners, and other organizations. The person in this position also serves as backup to the Regional Office Administrative Specialist Senior.
Responsibilities:
Minimum QualificationsKnowledge of:
Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:
Contact
If you have questions about this position, contact Dan Lais at dan.lais@state.mn.us or 651-259-5766.
If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at ADA.DNR@state.mn.us. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Victoria Hansen at tori.hansen@state.mn.us.
Working together to improve the state we love. What do Minnesota's State employees have in common?
Your benefits may include:
EQUAL OPPORTUNITY EMPLOYERSMinnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With DisabilitiesMinnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
- Job ID: 77318
- Location: St. Paul
- Telework Eligible: Yes
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 06/14/2024
- Closing Date: 07/05/2024
- Hiring Agency/Seniority Unit: Department of Natural Resources
- Division/Unit: Ecological and Water Resources
- Work Shift/Work Hours: Day Shift
- Days of Work: Monday - Friday
- Travel Required: Yes - Travel for occasional meetings in region.
- Salary Range: $20.45 - $27.12 / hourly; $42,700 - $56,627 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: St. Paul Region
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
The Division of Ecological and Water Resources is seeking to hire a permanent full-time Office and Administrative Specialist Intermediate located in Saint Paul. This position exists to provide administrative support with a variety of office operations to prepare, revise, and audit correspondence and documents, update personnel records, gather and verify fiscal and administrative data for reports and various program applications for the Ecological and Water Resources (EWR) staff located in the Region 3 HQ building, the South District, and other areas as assigned. Additionally, the person in this position provides information to the public, partners, and other organizations. The person in this position also serves as backup to the Regional Office Administrative Specialist Senior.
Responsibilities:
- Assist in the administration of the Central Region EWR budgets and accounting systems so that financial accounting requirements are complied with, all obligations are accurately met, and budgetary analysis is accurate, current, and readily available. Provide purchasing support and complete functions in SWIFT and other systems (EIOR) to meet the procurement demands of the Region’s programs
- Administer and revise office procedures and work systems; perform office management activities so that support services are effectively provided to South District, Central Region HQ, and other EWR staff and supervisors as assigned.
- Provide administrative support to the Regional Leadership Team and EWR staff who are located in the South District and Central Region HQ building, primarily, to help achieve program objectives.
- Provide administrative program and permit support functions for permit applications for work in public waters, water appropriations, violations, Invasive Aquatic Plant Management (IAPM) permits, aeration, and other Division permitting functions, including first point of contact for the Invasive Aquatic Plant Management permits (IAPM) for staff who are located in the South District. and Central Region HQ building.
- Provide information and assistance about EWR programs and topics to DNR staff, stakeholders, and to the general public.
- Complete other administrative or clerical duties as assigned.
Minimum QualificationsKnowledge of:
- Customer service practices and principles sufficient to identify each customer’s needs, meet quality standards for services, and evaluate customer satisfaction.
- Computers and software programs such as Microsoft Office Suite, sufficient to use software to create, format, edit, print, and save a variety of documents, including spreadsheets and tables.
- Fiscal and accounting sufficient to purchase and receive goods, receipt goods against purchase orders, and process invoices and payments to vendors.
- Use software, such as Microsoft Excel and Word, to type and format letters, memos, reports, and minutes of meetings.
- Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
- Provide prompt, courteous, and accurate information to customers in person, on the phone, and through e-mail and other written correspondence.
- Interpret and explain program information to applicants, such as eligibility requirements, application details, and payment methods.
- Word processing sufficient to create reports by combining and presenting data from multiple sources in an organized format.
- Use customer skills on the phone, in person, and online to provide effective general and specialized office support.
- Interpret and explain accounting and related fiscal policies, procedures, and practices to customers.
- Explain laws, rules, regulations, standards, policies, and procedures to customers.
- Read, write, and speak English sufficient to perform the duties listed above.
- Design and maintain record keeping systems.
- Two years of general office experience.
- Knowledge of MN DNR and Ecological and Water Resources' programs, policies, rules, procedures.
- Current Local Purchasing Authority certification
- One year of experience using SWIFT.
- Experience using Microsoft Word, Excel, and Outlook software.
Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:
- Conflict of Interest Review
- Criminal History Check
- Education Verification
- Employment Reference / Records Check
- License / Certification Verification
Contact
If you have questions about this position, contact Dan Lais at dan.lais@state.mn.us or 651-259-5766.
If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at ADA.DNR@state.mn.us. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Victoria Hansen at tori.hansen@state.mn.us.
Working together to improve the state we love. What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERSMinnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With DisabilitiesMinnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Summary
JOB TYPE
Part Time
SALARY
$48k-62k (estimate)
POST DATE
06/21/2024
EXPIRATION DATE
07/14/2024
WEBSITE
dnr.state.mn.us
HEADQUARTERS
SPICER, MN
SIZE
3,000 - 7,500
FOUNDED
2001
CEO
GREGG SOUPIR
REVENUE
<$5M
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The following is the career advancement route for Office & Admin Specialist Int positions, which can be used as a reference in future career path planning. As an Office & Admin Specialist Int, it can be promoted into senior positions as an Office Services Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office & Admin Specialist Int. You can explore the career advancement for an Office & Admin Specialist Int below and select your interested title to get hiring information.
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