7 Office & Administrative Specialist Senior Jobs in Rochester, MN
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Office & Administrative Specialist Senior
$49k-61k (estimate)
Full Time | Public Administration
2 Weeks Ago
Minnesota Department of Transportation is Hiring an Office & Administrative Specialist Senior Near Rochester, MN
Working Title: Office & Administrative Specialist SeniorJob Class: Office and Administrative Specialist, SeniorAgency: Transportation Department
This job is a hybrid - 8:00 a.m. - 4:30 p.m. Monday thru Friday - teleworking 2 days per week. This position has the option to telework but will also be required to work in the office as needed. The employee will be required to complete a telework agreement.
This position provides advanced executive and confidential administrative support services to District 6 Management Team, Emergency Management Coordinator, Toward Zero Deaths Coordinator; and supports a variety of functional areas in coordination with the Administrative Support Supervisor and other administrative support staff of the Minnesota Department of Transportation, District 6 headquarters.
They will serve as District 6 Damage Restitution Coordinator for the district. Provides training on the Transportation Asset Management System (TAMS) to others as needed and coordinates with District 6 maintenance, sign shop, bridge and equipment shop to ensure claims are processed accurately and timely. Serves as back-up to the executive assistant, front desk, and other support staff in the unit.
This position also serves as an accessibility expert and reviews materials, documents and/or content to ensure accessibility standards comply with the Americans with Disabilities Act, Section 508 of the Federal Rehabilitation Act, and the Minnesota State Accessibility Standard. Providing training for accessibility on documents to internal customers, assisting with remediation of documents when needed.
This position serves as a web coordinator for District 6 independently working with customers to research, write, edit, and place content for web publication using Adobe Dreamweaver or similar software used by the agency.
This position serves as the Mobile Device Coordinator for District 6 and for the vendors that service the mobile device units.
An individual with a disability may be qualified to perform the function if an accommodation would enable this person to perform the job in a different way, and the accommodation does not impose an undue hardship.
Additional RequirementsREFERENCE/BACKGROUND CHECKS:
**Successful candidate must pass past-employer reference checks and criminal history check**
It is our policy that all candidates submit to a background investigation prior to employment. The background check may consist of the following components:
Contact
If you have questions about this position, contact Olivia Spitzer at olivia.spitzer@state.mn.us or 507-577-1240.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Olivia Spitzer at olivia.spitzer@state.mn.us.
Working together to improve the state we love. What do Minnesota's State employees have in common?
Your benefits may include:
EQUAL OPPORTUNITY EMPLOYERSMinnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With DisabilitiesMinnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Minnesota Department of Transportation (MnDOT) encourages participation in all its programs, services and activities and does not discriminate against qualified applicants with disabilities. Anyone who believes they may need a reasonable accommodation in order to fully participate in the job application, interview or selection processes may contact any agency official with whom applicant has contact in the processing of their employment application to request an accommodation. Applicants may also contact the MnDOT Affirmative Action office to request an accommodation by: E-mail: ADArequest.dot@state.mn.us; or by calling Janet Miller at 651/366-4720; or using MN Relay 711.
The MnDOT Reasonable Accommodation policy can be found at: http://www.dot.state.mn.us/policy/hr/hr009.html.
- Job ID: 77330
- Location: Rochester
- Telework Eligible: No
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 06/06/2024
- Closing Date: 06/17/2024
- Hiring Agency/Seniority Unit: Transportation Department/ Transportation-District 6-AFSCME
- Division/Unit: District 6A - Rochester / Admin Support
- Work Shift/Work Hours: See job summary below
- Days of Work: See job summary below
- Travel Required: No
- Salary Range: $20.96 - $28.37 / hourly; $43,764 - $59,236 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: Rochester Truck Station
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
This job is a hybrid - 8:00 a.m. - 4:30 p.m. Monday thru Friday - teleworking 2 days per week. This position has the option to telework but will also be required to work in the office as needed. The employee will be required to complete a telework agreement.
This position provides advanced executive and confidential administrative support services to District 6 Management Team, Emergency Management Coordinator, Toward Zero Deaths Coordinator; and supports a variety of functional areas in coordination with the Administrative Support Supervisor and other administrative support staff of the Minnesota Department of Transportation, District 6 headquarters.
They will serve as District 6 Damage Restitution Coordinator for the district. Provides training on the Transportation Asset Management System (TAMS) to others as needed and coordinates with District 6 maintenance, sign shop, bridge and equipment shop to ensure claims are processed accurately and timely. Serves as back-up to the executive assistant, front desk, and other support staff in the unit.
This position also serves as an accessibility expert and reviews materials, documents and/or content to ensure accessibility standards comply with the Americans with Disabilities Act, Section 508 of the Federal Rehabilitation Act, and the Minnesota State Accessibility Standard. Providing training for accessibility on documents to internal customers, assisting with remediation of documents when needed.
This position serves as a web coordinator for District 6 independently working with customers to research, write, edit, and place content for web publication using Adobe Dreamweaver or similar software used by the agency.
This position serves as the Mobile Device Coordinator for District 6 and for the vendors that service the mobile device units.
- Serve as the Damage Restitution Coordinator and administers the program for District 6 to ensure claims are submitted within program timeframes for billing, research and resolve issues, train other staff, run reports, and problem solve unmatched work orders and/or crash reports.
- Serve as web coordinator for District 6 under the guidance of the State’s Office of Communications supervisor, independently working with customers to research, write, edit, and place content for web publication using Adobe Dreamweaver or similar software used by the agency.
- Direct, manage, and perform administrative support duties for various departments in the District. Working in an independent, confidential, and timely manner and in accordance with Accessibility guidelines and State and Department guidelines. Operating computerized systems using the appropriate software so that complex and specialized assignments are completed accurately, in the correct format, and within specified timelines.
- Serve as an Emergency Management assistant and is involved in managing and updating all District Emergency Management documents including: the Continuity of Operations Plan (COOP), District Notifications List, Maintenance Call Out Directory, Emergency Response Plan (ERP), Standard Operating guidelines, GETS and WPS card list (track and update) and Flooding documents.
- Serve as the Mobile Device Coordinator for District 6 and for the vendors that service the mobile device units. Ensure purchases are made timely, accurately for mobile devices, and accessories, that paperwork is completed accurately for each mobile device and that purchasing policies and state guidelines are followed.
- Perform all work activities in a safe manner.
- Knowledge of English sufficient to write, prepare, edit, and proofreading materials, using correct spelling, punctuation, grammar, and sentence construction; maintain records, files and other documents; and effectively relay information.
- Customer service skills sufficient to provide prompt, courteous and accurate information to customers and staff in person, on the phone, and through email and other written correspondence.
- Data entry skills sufficient to enter information into various databases and visually review information.
- Software skills sufficient to communicate through email, schedule appointments, create, format, edit, print and save a variety of documents such as word processing, spreadsheets and presentations.
- Math (arithmetic) sufficient to add, subtract, multiply and divide.
- Knowledge of MnDOT organization to forward public inquiries to appropriate staff.
- Knowledge of computer software including TAMS, MS Word, Excel, PowerPoint, Access & Outlook.
- General knowledge of web-based programs and applications (Adobe and Dreamweaver).
- 3 Years of experience performing administrative support duties.
An individual with a disability may be qualified to perform the function if an accommodation would enable this person to perform the job in a different way, and the accommodation does not impose an undue hardship.
Additional RequirementsREFERENCE/BACKGROUND CHECKS:
**Successful candidate must pass past-employer reference checks and criminal history check**
It is our policy that all candidates submit to a background investigation prior to employment. The background check may consist of the following components:
- SEMA4 Records Check
- Criminal History Check
- Employment Reference Check
- Education/License Verification
Contact
If you have questions about this position, contact Olivia Spitzer at olivia.spitzer@state.mn.us or 507-577-1240.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Olivia Spitzer at olivia.spitzer@state.mn.us.
Working together to improve the state we love. What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- Training, classes, and professional development
- Tuition reimbursement
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERSMinnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With DisabilitiesMinnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Minnesota Department of Transportation (MnDOT) encourages participation in all its programs, services and activities and does not discriminate against qualified applicants with disabilities. Anyone who believes they may need a reasonable accommodation in order to fully participate in the job application, interview or selection processes may contact any agency official with whom applicant has contact in the processing of their employment application to request an accommodation. Applicants may also contact the MnDOT Affirmative Action office to request an accommodation by: E-mail: ADArequest.dot@state.mn.us; or by calling Janet Miller at 651/366-4720; or using MN Relay 711.
The MnDOT Reasonable Accommodation policy can be found at: http://www.dot.state.mn.us/policy/hr/hr009.html.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Public Administration
SALARY
$49k-61k (estimate)
POST DATE
06/08/2024
EXPIRATION DATE
07/06/2024
WEBSITE
dot.state.mn.us
HEADQUARTERS
WASECA, MN
SIZE
25 - 50
FOUNDED
2009
CEO
BRIAN LILLIE
REVENUE
$10M - $50M
INDUSTRY
Public Administration
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