Job Description
DESCRIPTION:

The Tenth Judicial District, which includes eight counties in the Northern Suburbs of the Twin Cities Metro Area, is seeking qualified applicants for a full-time Court Operations Specialist to join the Wright County Court Administration team.

The Court Operations Specialist serves as a subject matter expert (SME) and will be a trainer/mentor to new and existing employees. The position would respond to both urgent and non-urgent requests for assistance in scheduling, judicial court coverage, clerking needs and jury trial needs changes. A high level of independence in handling workload assignments and a variety of sometimes complex scheduling/coverage is expected at this level.

This AFSCME-represented position is classified as a Court Operations Specialist and located in the Wright County Justice Center at 3700 Braddock Ave. Buffalo, MN 55313, with the possibility of a remote or hybrid work environment. Core business hours are Monday-Friday, 8:00am-4:30pm. Initial days off: Saturday, Sunday, and Court Designated Holidays.

EXAMPLES OF JOB DUTIES :

Any one position may not include all of the duties listed, nor do the examples cover all the duties which may be performed.

• Enters the calendar plan into case management system (MNCIS).
• Work independently and collaboratively to keep all calendars updates as changes are made and judicial time off needs are identified, arrange coverage when appropriate.
• Consistently review calendars to ensure adequate sessions are available and cases are set in proper place. Provides input on workflow and process improvements for calendars.
• Schedule block hearings when applicable.
• Prepare scheduling orders.
• Attend meetings regarding calendar or courtroom clerking discussions. Maintains knowledge of court policies, processes, and procedures.
• Serves as a courtroom clerk.
• Serves as a subject matter expert and resource for court operations staff, judges, and stakeholders, etc. using advanced knowledge and expertise to answer questions, address complex or unique case scheduling situations, and solve problems.
• Counter assignments as scheduled.
• Consistent monitoring of the email account and phone line where scheduling requests are sent.
• Work with jury and interpreter programs.

TYPICAL QUALIFICATIONS:

Minimum Education and Experience: Any combination of training and work experience which indicates possession of the knowledge, abilities, and skills listed below.

• Possession of a high school diploma or equivalent, considerable court operations knowledge and/or experience, experience with court scheduling and court calendars, as well as experience with all case types.

Minimum Knowledge, Skills and Abilities:

• Considerable knowledge of court scheduling and calendaring practices
• Knowledge of appropriate procedures for processing a variety of legal documents and for proper record imaging, maintenance, and retention.
• Considerable knowledge of court procedures and policies, laws, legal terminology and legal factors pertaining to the court.
• Knowledge of the organization, operation, function, and jurisdiction of the court.
• Knowledge of electronic case management system and related applications.
• Knowledge of modern office practices and procedures.
• Knowledge of customer service practices.
• Skill in the operation of a personal computer, including electronic case management system and related applications and equipment.
• Ability to maintain an accurate record filing system.
• Ability to understand and follow oral and written instructions.
• Ability to handle sensitive and confidential matters and files appropriately and in compliance with all applicable court rules, policies, and statutes.
• Ability to communicate effectively, both orally and in writing.
• Ability to prioritize work in a fast-paced environment.
• Ability to establish and maintain effective working relationships with others within and outside of the Judicial Branch.

Working Conditions

Work is performed primarily in an office-setting, a public counter and/or in a courtroom.

Physical Demands

Work is essentially sedentary with occasional walking, standing, bending, and carrying items less than 25 pounds such as papers and files. Some positions may require periods of extended sitting, standing, use of telephones and office equipment, and use of computers to enter and retrieve data. Some positions may require standing on a ladder to retrieve files from high shelves.

SUPPLEMENTAL INFORMATION :

This AFSCME-represented position is posted for bidding, internal, and external application simultaneously. Initial salary may be offered up to the mid-point of the pay range, based on qualifications.

All employment offers may be rescinded if the required criminal background check identifies job related convictions.
About Us
Why Work for Us?
Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB. We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another's growth.
Employee Benefits
The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family's wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at Employee Benefits - Careers at the Minnesota Judicial Branch Careers. Minnesota Judicial Branch employees may also be eligible for the Public Service Loan Forgiveness program. This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the Minnesota Office of Higher Education and the office of Federal Student Aid.
Equal Employment Opportunity
It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at 10thDistrictHumanResources@courts.state.mn.us. The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds.
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