Description/Job Summary

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.

Supports managers and employees through a variety of tasks related to organization and communication.

Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures.

Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.

About the Job

The Administrative Assistant position provides support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.

RESPONSIBILITIES

Answer and direct phone calls

Organize and schedule meetings and appointments

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Order office supplies

Provide general support to visitors

Provide information by answering questions and requests

Generate reports

Handle multiple projects

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

Handle sensitive information in a confidential manner

Reply to email, telephone or face to face enquiries

Develop and update administrative systems to make them more efficient Receive, sort and distribute the mail, greet and assist visitors.

Back-up to CSR Any other duties assigned by Plant Manager.

QUALIFICATIONS

• Minimum 2 years of progressive administrative experience.
• Ability to efficiently manage multiple projects and competing priorities with strong time-management skills and the ability to quickly adapt to a changing business landscape
• Excellent interpersonal skills to maintain and develop successful relationships with both internal and external contacts with the ability to work with all levels of the organization
• Attention to detail and accuracy with excellent written and verbal communication skills
• Strong decision quality when managing schedules while understanding the difference between urgent and important
• Good problem-solving skills
• Demonstrated ability to exercise confidentiality
• High school diploma; higher education preferred