Overview

Mission Veterinary Partners has an opportunity for an

Accounts Payable Lead to join our growing Accounting team! 

Mission Veterinary Partners (MVP) is an equal opportunity employer. Hiring decisions are administered without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, ancestry, citizenship status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state, or local law. We embrace diversity and are committed to creating an inclusive environment for all employees.

Job Summary: The Accounts Payable Lead plays a pivotal role in managing the day-to-day operations of the accounts payable team. Their responsibilities encompass overseeing invoice processing, managing payments, leading the team, ensuring compliance, and contributing to process enhancements. This position would not entail the management of any direct reports. Local candidates will be required to work a hybrid schedule.

Travel required: None

Responsibilities

Essential Functions:

Payment Processing and Reconciliation:

• Manage the AP payment cycle. This includes urgent payments, check runs, ACH payments, and initiating wire transfers
• Monitor and resolve uncashed checks with the team
• Reconcile accounts payable transactions, ensuring accuracy and timely completion.
• Monitor outstanding debits and credits and maintain a schedule for timely vendor payments.
• Manage the reversal and voiding of invoices
• Monitor vendors paid via check and potential for ACH; continue to push team to transitions vendors to ACH

Vendor Relations:

• Act as a point of contact for vendor inquiries and address any payment-related issues.
• Collaborate with vendors to resolve disputes, discrepancies, and negotiate payment terms.
• Monitor National vendor statements and provide guidance to team on outstanding items

Supervision and Team Support:

• Provide comprehensive guidance and support to the accounts payable team members to enhance their performance and efficiency. This includes:
  • Assisting team members in understanding and implementing best practices in reporting, such as accurate data collection, analysis, and presentation. Serving as a resource for resolving complex reporting issues or discrepancies that may arise.
• Assist in training new staff and ensure adherence to departmental procedures and policies.
• Collaborate with the Accounts Payable Manager to set goals and priorities for the team.
• Monitor PTO to ensure proper coverage

Reporting and Metrics:

• Generate reports on accounts payable activities, such as aging reports and payment forecasts.
• Update and review weekly metrics identifying outliers based on historical data. Collaborate across team to address outliers and implement corrective actions as necessary.
• Ensure compliance with accounting principles, company policies, and regulatory requirements.
• Monitor contract reports and address aging utilities
• Assist in projects by preparing necessary documentation and responding to inquiries.
• Ensure payable upload of weekly Service Channel reporting is completed

Systems Support

• Review automated reports related to Palette (AP Software) to ensure issues do not arise in automation
• Manage and provide users with access to relevant software as necessary. Providing users with proper training material upon set-up.
• Review and monitor Fresh Service (Ticketing System) to ensure team accuracy and efficiency
• Monitor and review appropriate queues within Palette
• Perform administrative tasks for the team within Palette; this includes rerouting, flow creations, rules based auxiliaries, location creation, flow changes etc.
• Monitor ChronoScan (OCR Data Capture Software) and continue to explore efficiencies to ensure system is used to its full potential

Process Improvement:

• Identify opportunities to streamline accounts payable processes and suggest improvements.
• Participate in the implementation of new systems, procedures, and controls to enhance efficiency.
• Collaborate with team members to identify areas for improvement and develop strategies to address challenges

 Additional Functions:Month End

• Monitor Palette data to ensure team is on track to close AP on anticipated close date
• Generate log data and provide to team days leading to close
• Prepare and review accrual data from Palette prior to submitting to accounting
• Perform journal entries for ACH transaction detail

Policies and Procedures

• Develop, review, and revise department policies and procedures to ensure compliance with organizational objectives.
• Establish and maintain documentation processes for policies and procedures, ensuring accessibility and clarity for all employees.

Invoice Processing and Verification:

• Oversee the processing of invoices, ensuring accuracy and compliance with company policies.
• Review and verify invoices are processed with appropriate documentation and approval prior to payment.
• Resolve escalated discrepancies with invoices and issues related to payment.

Qualifications

Required Knowledge, Skills and Abilities:

• Strong knowledge of AP principles, procedures, and best practices.
• Proficiency in MS Excel; Knowledge around basic functions and formulas, data validation, lookup and reference functions and data entry and formatting
• Excellent communication, organizational, and problem-solving skills.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Attention to detail and a commitment to maintaining accuracy

 Preferred Knowledge, Skills and Abilities:

• Familiarity with relevant regulatory requirements such as tax regulations, Sarbanes-Oxley (SOX) compliance, and Generally Accepted Accounting Principles (GAAP).
• Experience with Sage Intacct

Required Education and Experience:

• Proven experience of 5 years in accounts payable or related field

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

Reasonable Accommodations

Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws. If you need a reasonable accommodation in order to perform the essential functions of a position, please send an e-mail to benefits@mvetpartners.com and let us know the nature of your request and your contact information.