Job Summary:
We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support, handle clerical tasks, and assist in project coordination.

Responsibilities:

• Perform general clerical duties including photocopying, faxing, mailing, and filing
• Answer and route all calls to appropriate people and departments
• Reports creation
• Prepare payment vouchers and account distributions
• Maintain vendor files and contacts
• Receive and verify invoices, documents and authorizations
• Transcribe, maintain and distribute meeting minutes
• Receive and file all payment vouchers
• Data processing, document creation, and editing
• Maintain calendars
• Coordinate repair or replacement of office equipment
• Coordinate and schedule appointments, meetings, and events
• Order and maintain inventory of all office, pantry and cleaning supplies for the agency and residences
• Manage front desk operations and greet visitors
• Assist with special event and projects
• Additional tasks as assigned

Skills and requirements

• Minimum of a high school diploma or two years clerical/administrative experience
• Computer proficiency [Microsoft Office (Word, Access, Excel, PowerPoint)]
• Experience working with individuals with developmental disabilities a plus
• Strong administrative and clerical skills
• Project coordination skills are beneficial
• Transcription and typing proficiency
• High degree of discretion dealing with confidential information under Health Insurance Portability and Accountability Act (HIPPA)
• Valid New York Stat driver's license
• Ability to work independently

Job Type: Full-time

Pay: $33,000.00 - $35,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Staten Island, NY (Required)

Ability to Relocate:

• Staten Island, NY: Relocate before starting work (Required)

Work Location: In person