At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insights to contribute to the prevention and cure of cancer. Our diverse team of over 9,000 are dedicated to serving our patients and creating a workspace where every individual is recognized and appreciated. For this reason, Moffitt has been recognized on the 2023 Forbes list of America’s Best Large Employers and America’s Best Employers for Women, Computerworld magazine’s list of 100 Best Places to Work in Information Technology, DiversityInc Top Hospitals & Health Systems and continually named one of the Tampa Bay Time’s Top Workplace. Additionally, Moffitt is proud to have earned the prestigious Magnet® designation in recognition of its nursing excellence. Moffitt is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, and the leading cancer hospital in both Florida and the Southeast. We are a top 10 nationally ranked cancer center by Newsweek and have been nationally ranked by U.S. News & World Report since 1999.
Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. Join our committed team and help shape the future we envision.
Summary Position Highlights: Support Services Administrative Operations Coordinator provides procurement and financial support for the Facilities Support Services Division. Under the direction of the VP of Facilities & Support Services, the coordinator organizes cost analysis data and prepares the monthly, quarterly, and annual reports for the division. Responsible for procurement of goods and services for the division. Collaborates with Accounting and Purchasing with cost analysis plans. Manages the invoice process from vendor setup, through purchase order, to invoicing. Works independently to resolve issues and escalate when appropriate. Maintains division policies, files, and contracts. Other duties as assigned.
ResponsibilitiesWill maintain all departmental functions in accordance with established departmental procedures by performing various support functions including but not limited to:

• Processes, tracks and monitors part orders, service contracts, contractor pay applications, owner direct purchases, lease agreements, licenses, and fees.
• Works closely with Accounting and Purchasing to resolve issues and organize cost analysis data.
• Discreetly manages sensitive and confidential information concerning professional and personal performance of staff.
• Prepares monthly, quarterly, annual reports, and presentations.
• Timekeeping for department/area(s)
• Monitor/resolve monthly accounting reports for department to include purchase orders, check request and deposits to ensure proper crediting/debiting.
• Maintain or report from applicable departmental databases/systems.
• Other duties as assigned.

Minimum Qualifications

• Associate’s Degree
• *in lieu of an Associate’s degree, a HS Diploma with 2 additional years of relevant experience can be considered.
• Valid FL Driver’s License required
• Minimum of seven (7) years’ experience directly involving business administration experience coordinating facilities support related functions within a healthcare facility, healthcare provider facility, construction, property management, educational facility or utility/public works company.
• Three (3) years relevant purchasing/invoicing and vendor management experience preferred.
• Demonstrates computer skills required for word processing and spreadsheets.
• Excellent written and verbal communication skills.
• Knowledge of general business machines, good telephone etiquette and ability to interact with employees and management.

Preferred

• Bachelor’s Degree