Description

The primary purpose of this position is to assist in the day-to-day payroll and accounting functions of the facility in accordance with current acceptable accounting and cost reimbursement principles relating to nursing facility operations, and as may be directed by the Administrator.

Requirements

Process and verify timecards/sheets, etc., on a timely basis.

Maintain an individual payroll record (hardcopy or electronic) for each employee’s earnings in accordance with current regulations governing such records.

Maintain payroll deduction authorization records for each individual employee.

Prepare payroll checks in accordance with current pay periods to assure that employee checks are received on a timely basis.

Verify work schedules against timecards/sheets when necessary.

Maintain appropriate W-2 and W-4 Tax Records for each employee.

Communicate with department directors concerning payroll matters.

Prepare monthly totals of payroll records as required by current regulations.

Balance payroll reports at the end of each pay period.

Maintain a record of all deductions to be deducted from each employee’s paycheck.

Prepare payroll records for all newly hired employees in accordance with established personnel policies and procedures.

Remove terminated employee’s records from active employment records.

Maintain Confidentiality of all payroll information.

Match invoices to packing slips and purchase orders.

Process and verify payment of invoices on a timely basis.

Verify invoices received for quantity, unit price, extensions and discounts.

Forward invoices to appropriate department personnel for approval for payment.

Code invoices with appropriate chart of account number to assure that expenses are distributed to the correct expense account.

Prepare invoices for keypunching.

Verify voucher reports, remittance advices, checks and journals for the accuracy of each report.

Attach original invoice to duplicate copy/canceled check for permanent record.

Send checks and maintain a file of paid invoices.

Communicate with supplier/vendors concerning errors or questions on invoices.

Prepare monthly totals of open invoices, accounts payable, cash disbursements, etc., as may be directed.