54 Operations Manager Jobs in Billings, MT
Montana State University Billings is Hiring an Operations Manager Near Billings, MT
Position Details
The following are reasons why you should join our team:
- Work-life balance
- Holidays-10 paid holidays per year and 1 Floating Holiday
- Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)
- Sick Leave – Earned at an accrual rate of .0416125 for each hour in pay status.
- Employee and Dependent Tuition Waiver
- Opportunities to engage in professional development opportunities
- Committed to employee wellness and access to a robust Employee Assistance Program
- Medical Benefits that are robust and affordable
- Visit MUS Benefits to learn more about our benefit package including
- Medical, Vision, and Dental
- Life Insurance and Long Term Disability are incorporated into our benefits.
- Learn more about our retirement benefits at MUS Retirement.
- Opportunities for career growth and a variety of career paths
- Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.
- Beautiful campus environment that features our MSUB Mile walking path
Provides administrative support allowing Student Health Services to function at a maximum level of efficiency and effectiveness
- Provides administrative support to Director and SHS staff.
- Assists in all phases of recruitment and hiring of new staff.
- Initiate, review and submit recruitment documents.
- Organize and schedule on-site campus interviews and web cam interviews.
- Create and schedule candidate agenda and lodging.
- Make contact with candidate/new hires regarding reimbursements and required HR paperwork.
- Guide new employees with SHS processes (web-time entry, leave requests, SHS orientation, email, SHS policies and procedures).
- Coordinates travel arrangements and generates proper authorization forms, compiles and submits travel requests and reimbursements.
- Maintains SHS website.
- Creates and edits a variety of routine office correspondence, travel authorizations, in-house signage, agendas, handouts, etc.
- Manages provider and counselor schedules within electronic schedule (including interns and temporary staff).
- Coordinates event planning including reservation of location, ordering refreshments, equipment needs, etc.
- Trains staff on general office procedures, software, hardware, accessories, etc. train new employees on office procedures, assist in management of staff schedules and meetings
- Performs data collection and documentation to assist with grant, accreditation, and audit processes.
- Updates SHS policy manual as needed.
- On-campus mail pickup and distribution.
- Communicates phone messages due to absence of voicemail system.
- Manages requirements for the AAAHC accreditation including payment of dues, provides support for re-accreditation, running statistical reports related to survey requirements, and other related duties. Coordinate and schedule accreditation agenda site-visits including meetings, food, transportation and lodging.
- Attends trainings and development workshops.
- Manages ordering supplies and equipment for SHS.
- Maintains and updates area safety procedures, evacuation plans and assist in fire drills.
- Responsible for issuance and recordkeeping of building keys and university property.
- Manages the student health insurance acceptance/waiver process and coordinates with Business Services for student enrollment.
- Performs research into student inquiries regarding health insurance, medical records, and online prevention education courses.
- Manages the medical records process, including correspondence, releases and record retention
- Assists with the management (communication, compliance, verification of student completion) of the mandatory online prevention training modules in accordance with state and federal requirements
- Assists in the planning, organizing and coordinating the execution of projects.
- Performs other duties as assigned
- Gathers information from Banner and other records to interpret fiscal information in various formats to report to Director as well as others within Student Health Services.
- Provides “at a glance” balance information to Director
- Serves as account manager for purchasing card transactions, including monthly report compilation.
- Processes travel and conference attendance for staff members.
- Manages front office communications with students (answering phone calls, handling routine and crisis walk-in students, schedule appointments, waitlist management).
- Acts as point-of-contact between SHS and other offices in the University: Business Services, Human Resources, Payroll.
- Efficiently acts as first point of triage, assessing patient/clients’ initial presentations at walk-in and assign walk-in patients/clients to counseling/provider staff based on client urgency
- Operates as a “one-person” office and conduct all functions within that work unit at times due to absence of other SHS staff.
- Uses knowledge of organizational structure, workflow, and operating procedures to ensure smooth operation of the office
- Reconciles all appropriate indices on a monthly basis by running and reviewing monthly Banner Finance reports and ensuring that expenditures conform to the budget.
- Advises staff on travel expenditure limits to ensure they stay within that limit. Communicates allowable travel expenses and ensures staff compliance with university policies and procedures.
- Manages P-Card accounts, interpret policy and implements P-card reporting requirements.
- Facilitates hospitality, accounts payable, BPAs, travel expenditures.
- Manages budgetary operations by performing accounts payable, BPAs, record-keeping, tracking time and effort, manage P-Card accounts, and provide “at a glance” balance information.
- Communicates financial policies to staff
- Reconciles the budget on a monthly basis by running and reviewing monthly Banner Finance reports and ensuring that expenditures conform with the budget
- Serves as liaison to Human Resources Department.
- Generates new & terminating employee documentation, appointments, and technical requests; such as Recruitment Authorization Forms (RAF’s), request background checks, submit updates for phone directory, request mailbox updates, I-9s, new hire forms, etc.
- Assists with preparation of required documents for the Office of the Commissioner of Higher Education (OCHE) as needed.
- Collaborates with Human Resources as needed to coordinate the hiring of professionals, students, and temporary staff employees
- Communicates relevant information to staff members to support their job effectiveness; and to offices outside of SHS when relevant.
- Manages special projects such as compiling the Annual Report.
- Interprets and implements administrative rules; understands and communicates department policies to students and staff members. Conducts Payroll Support Duties
- Generates appropriate Electronic Personnel Action Forms (EPAFs) throughout the year for new hires, changes in employees’ employment FTE status, and reporting change in distributions/shared costs with other external departments.
- Manage implementation of all components of electronic health information systems, including overseeing day-to-day management of the system (i.e., resolving user problems, setting program defaults, and managing upgrades)
QUALITIES:
- Confidentiality – requirements per FERPA
- Excellent Customer Services – manages difficult/emotional customers with professionalism; responds promptly to customer needs
- Teamwork – embrace diversity, able to work well with others and is open to improvement within the department
- Attention to detail and accuracy – time management with ability to prioritize and meet deadlines, multitask, and working independently
- Effective Communication – verbal and written
- Organizational – manage working knowledge of office policy, procedures, and office equipment
- Accounts Payable – record keeping and deposits
- Microsoft Office Skills – Word, Excel, Power Point, Publisher, Access
- Proficient in MSUB Software Programs – Finance and Student Banner, BOX, Virtual EMS, FAMIS, DocuSign, Email
- General office environment with prolonged periods of computer work.
- High level of interruptions requiring one to leave the desk area throughout the workday.
- Ability to be mobile on campus
Montana State University Billings is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.
Montana State University Billings makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU Billings provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Human Resources Office, Montana State University Billings, 1500 University Drive, Billings, MT 59101-0298, 406-657-2278, employment@msubillings.edu.
MSU Billings Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Billings Website: http://www.msubillings.edu/humres/eeos.htm
Job Summary
Full Time
$104k-131k (estimate)
06/26/2024
07/22/2024
msubillings.edu
Billings, MT
1,000 - 3,000
Related Companies
The job skills required for Operations Manager include Customer Service, Scheduling, Planning, Microsoft Office, Teamwork, Presentation, etc. Having related job skills and expertise will give you an advantage when applying to be an Operations Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Operations Manager. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Operations Manager positions, which can be used as a reference in future career path planning. As an Operations Manager, it can be promoted into senior positions as a Senior Operations Manager that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Operations Manager. You can explore the career advancement for an Operations Manager below and select your interested title to get hiring information.
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