Competitive pay and excellent benefits including 401k, FREE Life Ins, FREE Health Ins, Paid Vacations PTO and 14 national holidays, and a Four-Day Work Week!

PURPOSE

To perform Receptionist and Administrative Assistant duties, Data Entry, and Accounts Payable functions.

PRINCIPAL ACCOUNTABILITIES

DATA ENTRY ADMINISTRATIVE ASSISTANT:
- Greet visitors and direct them to the appropriate department.
- Answer and forward incoming phone calls.
- Manage incoming and outgoing mail, FedEx, and UPS packages.
- Send out promotional material to customers and salesmen.
- Assist with preparation of presentations, reports, and other documents.
- Assist with scheduling and coordinating meetings, conferences, and travel arrangements.
- General Filing – Invoices, Vouchers, Checks, etc., End of Year File Rotation.
- Run/Print Monthly Depletion Reports.
- Run weekly system reports for Director of Operations.
- Misc. – Run errands for Company (i.e., birthday cakes, Halloween candy, etc.).
- Meter Reading for copier machine.
- Monitor office supply inventory and order supplies when necessary.
- Perform other administrative duties as assigned.
- Fill Vending Machine.
- Empty machine of cash.

PURCHASE ORDERS/REQUISITIONS:
- Receive requisitions from employees, generate, and process purchase orders to vendors.
- Fill out credit applications and tax forms as needed.

ACCOUNTS PAYABLE-VOUCHERING/RUN CHECKS:
- Maintain Vendor Master File.
- Match bills to receipts for goods and services, process vouchers.
- Run Open Order Reports.
- Print payable checks weekly.
- Run End of Month reports once all invoices are vouchered for that month.
- Mail or email invoices to customers.
- Process Expense reports/commission.

PROCESS CUSTOMER ORDERS:
- Process Customer Purchase Orders – Print from email, verify quantity, price, and location. Send customer confirmation of PO.
- Enter orders in Accounting Software, verify and print manifest, give to warehouse for shipment.
- Make copies of all POs and give them to Director of Operations and email to appropriate sales manager.

ACCOUNTS RECEIVABLE-INVOICING:
- Process daily shipments into accounting software for invoicing of orders shipped.
- Process Bailment Fees.
- Process Credit/Debits.
- Process Semi/Monthly Controlled State Invoices.
- Breakdown Invoices, make copies of backup and mail or email to customers.
- Run End of Day Reports.

BOTTLE/KNOCKDOWN INVENTORY:
- Manually add in receipts from warehouse to Inventory Book.
- Manually deduct production receipts from warehouse to Inventory Book.
- Make copies of BOL after bottles are entered in system for Vendor/Trucking backup support to invoices.
- Once bottles are received into the system, make copies of BOLs for backup to vendors and truckers.

QUARTERLY & SEMI-ANNUAL WASTEWATER COUNTY REPORT:
- Type Quarterly & Semi-Annual County report for Plant Manager and send to Baltimore County.

**Any other duties and special projects assigned by the management.**

KNOWLEDGE/EXPERIENCE/COMPETENCIES

**Required:**
- This position requires an associate degree or equivalent experience with some accounting knowledge.
- Proficient in the use of MS Office and ERP software.
- Knowledge of Microsoft Dynamics Business Central preferred.
- 2-3 years’ experience in the beverage industry preferred.
- Must have good problem-solving and multi-tasking skills.
- Good interpersonal skills.
- Demonstrated ability to quickly learn new systems/processes.
- Excellent organizational skills.

PHYSICAL REQUIREMENTS/ENVIRONMENT/WORKING CONDITIONS
- Extended periods of computer work and screen time.

**Disclaimer:**
This position description is not intended, and should not be construed to be, an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job. It is intended, however, to be an accurate reflection of those principal job elements essential for making decisions related to job performance, employee development, and compensation. As such, the incumbent may perform other duties and responsibilities as required.