3 Administrative Specialist I, Grade N18 Jobs in Wheaton, MD
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Administrative Specialist I, Grade N18
$43k-54k (estimate)
Full Time
4 Days Ago
Montgomery County Government is Hiring an Administrative Specialist I, Grade N18 Near Wheaton, MD
Job DescriptionClosing Date: July 1, 2024Administrative Specialist I, Business Services SupportThis Position Is Open Only To
About The PositionThis professional support staff member will work in the Department of Recreation's central business office. Their role will involve providing administrative support, such as reconciling financial data, integrating VSI systems, conducting research, recruitment and hiring, performing background checks, and managing records. They will also provide other support functions to ensure timely responsiveness to constituents.
As An Administrative Specialist, You Will
This work may require work during non-traditional hours including early mornings, evenings/nights, weekends, and holidays; may require work that involves physical demands, occasionally working outdoors in varying weather and extreme temperatures; and the ability to attend meetings or perform work at locations outside of the regularly assigned workspace. Successful candidates may provide onsite coverage and support to other divisional activities during the work schedule.
To ensure a positive workplace and to comply with federal, state, and county laws, incumbents are responsible for completing mandatory training within the first three to six months or within the specified timeframe.
Additional Employment Information
OHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.
Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to OHR@montgomerycountymd.gov . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference .
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code . Additional information about outside employment can be obtained from the Ethics Commission website.
Minimum Qualifications Minimum Qualifications: Education : Graduation from an accredited college or university with a bachelor’s degree
Experience : One (1) year of professional administrative experience
Equivalency : An equivalent combination of education and experience may be substituted.
Preferred Criteria Preferred Criteria: Qualifications The applications of those individuals meeting the minimum qualifications will be reviewed to determine the extent, relevancy of training, and experience in the following areas:
Maximum Salary 91347
Currency USD
- Current Montgomery County Government employees;
- Montgomery County employees who were affected by reduction-in-force and currently have RIF priority rights;
- Active Montgomery County local fire and rescue department volunteers with at least 50 points under the length of service award program; or
- Active Montgomery County Customized Employment Public Interns, QUEST Interns, Project SEARCH Interns or former Montgomery County Customized Employment Public Interns, QUEST Interns, or Project SEARCH Interns within 24 months of completion of internship.
About The PositionThis professional support staff member will work in the Department of Recreation's central business office. Their role will involve providing administrative support, such as reconciling financial data, integrating VSI systems, conducting research, recruitment and hiring, performing background checks, and managing records. They will also provide other support functions to ensure timely responsiveness to constituents.
As An Administrative Specialist, You Will
- Work as part of a team focused on providing exceptional business administrative services to the Department.
- Create, maintain, and update HR records and filing systems, ensuring confidentiality and appropriate handling of personnel documents and information.
- Prepare and update regular reports and datasets for both Finance and HR
- Assisting in the onboarding and hiring of 2400 seasonal hires
- Lead in coordinating training for other teams on Administrative Services processes.
- Establish work priorities and coordinate them to meet deadlines and ensure an efficient workflow.
- Work as a liaison between Finance and IT by assisting in ensuring best system practices and financial security and accuracy.
- Compile and organize information to be included in the annual budget submission.
- Organize and maintain financial, statistical, purchasing, and other agency records.
- Perform other job-related duties as assigned.
- Have at least one (1) year of demonstrated experience in human resources, budget/fiscal support, data collection analysis, and computer systems understanding.
- Have excellent customer service and communication skills.
- Be detail-oriented, timely, and reliable.
- Be proficient in MS Office (including Outlook, Excel, & Word).
- Be able to quickly learn Oracle-based software systems with a demonstrated ability to learn new technology.
- Be able to manage multiple and competing priorities, and demonstrate a solution-oriented, collaborative approach to problem-solving and customer service.
- Be able to handle sensitive, confidential information and exercise sound judgment responsibly.
This work may require work during non-traditional hours including early mornings, evenings/nights, weekends, and holidays; may require work that involves physical demands, occasionally working outdoors in varying weather and extreme temperatures; and the ability to attend meetings or perform work at locations outside of the regularly assigned workspace. Successful candidates may provide onsite coverage and support to other divisional activities during the work schedule.
To ensure a positive workplace and to comply with federal, state, and county laws, incumbents are responsible for completing mandatory training within the first three to six months or within the specified timeframe.
Additional Employment Information
OHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.
Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to OHR@montgomerycountymd.gov . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference .
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code . Additional information about outside employment can be obtained from the Ethics Commission website.
Minimum Qualifications Minimum Qualifications: Education : Graduation from an accredited college or university with a bachelor’s degree
Experience : One (1) year of professional administrative experience
Equivalency : An equivalent combination of education and experience may be substituted.
Preferred Criteria Preferred Criteria: Qualifications The applications of those individuals meeting the minimum qualifications will be reviewed to determine the extent, relevancy of training, and experience in the following areas:
- Microsoft Excel mid-level experience, file management and spreadsheet applications
- Professional skills in communicating orally and in writing.
- Demonstrated ability to establish and maintain operational controls over assigned areas of work.
- Experience preparing, and delivering effective, persuasive oral and written communication.
Maximum Salary 91347
Currency USD
Job Summary
JOB TYPE
Full Time
SALARY
$43k-54k (estimate)
POST DATE
06/27/2024
EXPIRATION DATE
07/24/2024
WEBSITE
montgomery.il.us
HEADQUARTERS
Rockville, MD
SIZE
<25
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