POSITION SCOPE AND ORGANIZATIONAL IMPACT

Moss' Mechanical Procurement Coordinator is responsible for the implementation of Moss’s procurement strategy with the goals of ensuring availability of project materials, decreasing material lead times to site, and decreasing material costs.

This position reports directly to the Procurement Manager and works closely with other Operations key staff.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Manage internal Departments to ensure key contractual milestones are achieved to maintain procurement schedule

Establish and lead weekly Supply Chain Coordination Meeting with Suppliers

Capture and distribute meeting minutes to ensure accountability

Manage internal Departments to ensure key design deliverable dates are achieved to maintain procurement schedule

Manage Suppliers to ensure timely release of Bill of Material to commence fabrication in accordance with the procurement schedule

Participate in design coordination meetings

Track steel procurement to ensure timely completion to meet fabrication schedule

Track material fabrication to ensure correct quantities are produced to achieve delivery schedule

Track fabrication to ensure timely completion to meet vessel departure dates

Manage Supplier to ensure precautions are taken to prevent storage staining

Coordinate with Supplier to ensure Supplier is utilizing best industry standards on material packaging

Manage 3rd party inspections and track quality control issues

Track vessel arrivals to the points of origin

Coordinate with Supplier to ensure proper quantities and types of material is loaded onto vessels

Tracker vessel departure dates to ensure alignment to maintain delivery schedule

Track and report vessel status during ocean transit

Monitor and report Port congestions

Monitor and report status of vessel discharge and transloading

Coordinate with Supplier to draft an outbound delivery plan for breakbulk vessels

Coordinate with Supplier to ensure material is delivered to match the construction sequence

Coordinate with Supplier to ensure adequate quantity of trucks are booked to meet delivery schedule

Report inbound trucks to Project Teams

Coordinate with Supplier to ensure proper paperwork is provided with outbound trucks

Build material tracking matrix for onsite receiving

Train Project Team on packing lists reading and data entry

Order and provide receiving stamps to Project Teams

Communicate material storage requirements to Project teams to ensure precautions are taken to prevent storage staining

Coordinate with Superintendents on Project status and delivery needs

Support Project Team on managing Commissioning

Track and maintain change order log

Communicate changes in delivery schedules that may affect the Project

Issue daily reports to include schedule inbound trucks with quantity / types of material

Issue weekly report to include fabrication status, vessel status, quantity of trucks delivered, and quantities shipped

Perform other duties as assigned

EDUCATION AND WORK EXPERIENCE

High school diploma required, some college preferred

Minimum 1-2 years office experience in Procurement Subcontractor

Experience in solar industry preferred

Fluent in MS Office products

Familiarity with PlanGrid or similar platform

Excellent written and verbal communications skills, including ability to write clear and detailed technical reports, presentations, and emails

Must be comfortable with the technical aspects of the job as well as business and client interactions and negotiations

Familiar with construction and supply contracts as well as understanding of budgets and financial models

Able to establish and maintain good relations with clients and suppliers

Last updated : 2024-06-23