We are seeking an Administrative Assistant for an onsite contract with our Fortune 500 client. Ideal candidates will have experience looking after one person at an executive level in a fast-paced environment.

Location: West 42nd Street

Duration: 6 months (w/potential to extend)

Calendaring:

• Creating, moving, and sending invites for meetings and events, and making other schedule adjustments.
• Check the calendar daily for conflicts.
• Collaborate with other assistants to find suitable times for higher-level leaders.
• Manage and resolve calendar conflicts.

Event/Meeting Planning:

• Help plan events, group meetings, offsites, etc.
• Work with senior leadership to plan meeting and outing details, including travel arrangements, transportation options, food plans, presentation ideas, timelines, and schedules.
• Create calendar invites, manage event attendance, and organize catering orders.
• Set up conference rooms with necessary audio, catering, and visual equipment.
• Arrange welcome lunches, breakfasts, and other meal meetings.

Expenses:

• Track and manage all corporate credit card expenses.
• Create expense reports, manage receipts from leadership travel, and submit reports weekly or monthly as needed for non-corporate card charges.
• Keep track of all corporate card-related fees.
• Manage expenses via OKTA/Concur.

Special Projects:

• Assist with document review and edits.
• Apply signatures to documents provided by other teams.
• Edit and format PowerPoint presentations.
• Provide support during urgent technical issues, including calendar and application access problems, and coordinate with IT as necessary.