2 Academic Dept Coordinator II Jobs in South Hadley, MA

SORT BY

SET JOB ALERT

OFF

Details...

Academic Dept Coordinator II

Mount Holyoke College

South Hadley, MA | Full Time

$55k-74k (estimate)

3 Days Ago

Academic Dept Coordinator II

Mount Holyoke College

South Hadley, MA | Full Time

$55k-74k (estimate)

3 Days Ago

Academic Dept Coordinator II

Mount Holyoke College South Hadley, MA

$55k-74k (estimate)

Full Time | Retail 3 Days Ago

Save

Mount Holyoke College is Hiring an Academic Dept Coordinator II Near South Hadley, MA

Job no:

R-0000000992

Position Title:

Academic Dept Coordinator II

Faculty or Staff:

Staff

Full Time or Part Time:

Full time

In-Person, Hybrid, or Remote:

In-Person

Minimum Starting Rate of Pay:

$29.90

Rate of pay commensurate with experience

Start Date:

08/12/2024

Job Description:

This position provides essential administrative support to the faculty, staff, and students of the Department of Chemistry and Program in Biochemistry, while working collaboratively across the academic division and wider Mount Holyoke community.
The Department of Chemistry consists of nine full time faculty members and four laboratory instructional staff while the Biochemistry Program consists of a subset of four chemistry faculty, four faculty from the Department of Biological Sciences, and one instructional staff member. The Academic Department Coordinator position supports the teaching and research endeavors of all members of the Department and Program, as well as providing support of academic and curricular initiatives and partnerships, including cooperation across the Five Colleges. Additionally, this position provides essential communication with all other campus offices, most significantly the Offices of the Registrar and Provost.

The Department of Chemistry and the Program in Biochemistry at Mount Holyoke College seek a department academic coordinator to work 37.5 hours per week throughout the year, including the summer.

Under the supervision of the department chair, the Academic Department Coordinator will:

Provide support to and collaborate with the department and program chairs and the faculty members of the Department of Chemistry and Program in Biochemistry.

Assist the department chair and other faculty with planning and supporting programs and events, including departmental meetings, lectures/talks, and receptions. This will include making room reservations, ordering refreshments, publicizing events, setting up spaces, etc. It will require some flexibility in work hours including occasional work on evenings and weekends.

Provide administrative support for departmental processes including but not limited to searches/new faculty hires, faculty reviews (such as tenure and promotion), external reviews, and annual reporting.

Be responsible for greeting guests and creating a welcoming environment. Maintain a professional demeanor at all times and exhibit tact, grace, and discretion.

Support departmental communications and assemble professional-quality electronic and hardcopy materials including reports, web materials, brochures and posters, newsletters, and other written materials.

Update and assist with maintenance of the department’s websites, Google Sites, social media account, and other electronic resources.

Meticulously maintain electronic and print files, including faculty personnel files, search materials, teaching evaluations, etc.

Track and compile data and perform basic analysis. Prepare annual reports, documents, and spreadsheets as needed.

Prepare meeting materials, including agendas and minutes, for a variety of groups.

Process expenses, direct payments, and reimbursements, and follow Mount Holyoke’s financial policies and procedures. This position will resolve financial questions and problems related to reimbursements, internal grants, and research accounts and provide other financial assistance as needed.

Assist the department chair with monitoring the department’s budgets and endowed funding. Help prepare annual budget reports and requests.

Hire, train, and manage student workers. Plan and delegate tasks and ensure office coverage.

Other responsibilities include general office tasks such as filing and other clerical work, and providing general administrative support.

In addition to the more standard responsibilities associated with this role it should be recognized that there are additional considerations and concerns that attend the operations of a science department. These include:

A high level of interaction with external vendors.

Physical plant considerations relating to the operation of teaching and research laboratories.

The essentially all year operation of the department, including summer research during which faculty and student support continues beyond the academic year.

Background Checks:

Mount Holyoke College is committed to providing a safe and secure environment, supported by qualified employees that will allow all of its students, faculty, staff and those associated with them to successfully carry out the mission of the college. As a condition of employment, the College will conduct appropriate background checks for all new hires. Mount Holyoke has designated the Office of Human Resources as the office responsible for ensuring that background checks (CORI, SORI, Credit History, & Driver Credential) are completed and utilized in the hiring process and Five College Office of Compliance and Risk Management as the office responsible for facilitating background checks as articulated in this policy.

Special Instructions for Applicants:

Apply online; application materials must include:

A cover letter summarizing interests and qualifications
A complete resume or curriculum vitae
For faculty positions, statements on mentoring, teaching, and research will also be required.

Mount Holyoke College is an Equal Opportunity Employer (EOE)

Mount Holyoke College, the leading gender-diverse women’s college, is dedicated to providing equal employment opportunities for all individuals regardless of their race, color, religion, sex, national origin, age, disability, or any other legally protected status. We are a diverse community of staff, faculty, and students, united in our mission to offer an intellectually adventurous education in the liberal arts through academic programs that are renowned internationally for their cross-disciplinary excellence, experiential approach, and commitment to diversity.

Mount Holyoke College is a welcoming and inclusive environment that values and respects individuals of all backgrounds. As an EOE, we encourage members of historically underrepresented groups or nontraditional backgrounds to apply for open positions at our institution. The College has a long-standing tradition of providing women and other historically underrepresented groups with access to an innovative educational experience that prepares students for purposeful leadership by integrating hands-on opportunities into the curriculum. We firmly believe that diversity enriches our community and enhances our ability to prepare students for success in an increasingly globalized world.

We are dedicated to providing equal opportunities for all qualified applicants and to building an exemplary workforce that reflects the diversity of our student body and the communities we serve. Our ultimate goal is to produce graduates who are capable of engaging thoughtfully, effectively, and boldly with the world.