Responsibilities
Roles & Responsibilities:

• Coordinates daily office operations
• Prepares, transcribes, types and proofs a variety of memos, reports, correspondence and minutes
• Collects and manipulates data to generate various reports for department, hospital and regulatory agencies. May develop own reports.
• Signs and issues routine administrative correspondence
• Coordinates and schedules appointments, meetings, and conferences. Reserves conference rooms, sets up agenda and makes travel arrangements.
• Assists in administrative responsibilities and various projects
• Maintains effective communication and work relationships with a wide variety of Medical Center personnel
• Receives and responds to external inquiries and requests
• Provides President and CNO with necessary information/data for meetings
• Establishes and maintains Executive Office calendars
• Works with President and CNO and other administrative staff to acquire necessary data
• Interacts with other Medical Center administrative/managerial staff to procure pertinent information
• Contacts outside agencies in order to acquire necessary information
• Takes initiative and uses good judgment to research, coordinate, and follow through on assignments
• Acts as recording secretary for various committees
• Responsible for transcription and distribution of the committee meeting minutes:
• Prepares and processes department reports and documents
• Produces quality reports (word processing) on a timely basis
• Effectively uses software for department purposes
• Maintains documents and records in appropriate files
• Maintains files for various departments and activities
• Prepares and processes payroll records in timely and accurate manner
• Demonstrates the ability to perform clinical/technical/service/administrative tasks
• Coordinates daily office operations
• Prepares, transcribes, types and proofs a variety of memos, reports, correspondence and minutes
• Collects and manipulates data to generate various reports for department, hospital and regulatory agencies. May develop own reports.
• Signs and issues routine administrative correspondence
• Coordinates and schedules appointments, meetings, and conferences. Reserves conference rooms, sets up agenda and makes travel arrangements.

Qualifications
Requirements:

• Experience in a hospital or clinical setting
• Bachelors Degree or equivalent combination of experience and education.
• Minimum 3-4 four years administrative/secretarial and office experience.
• Excellent communication skills and the ability to interact with all levels of management.
• Strong computer skills, micro-soft office, power-point, excel

Non-Bargaining Unit, ABS - Site Administration - BKL, Mount Sinai Brooklyn
About Us
Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai's unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:

• Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
• Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
• Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization. We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.

Explore more about this opportunity and how you can help us write a new chapter in our history!

"About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics and top 20 in Cardiology/Heart Surgery, Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism."

EOE Minorities/Women/Disabled/Veterans