Purpose:

Responsible for processing the University's cash receipts and Fiscal Operations’ front-line administrative duties and participates in assignments as appropriate as a member of the Department.

Cashier duties:

Fiscal Ops Assistant duties:

• Receive cash, checks, credit card, and electronic deposit receipts from donors, auxiliary facilities, and other departments. Determine proper GL account coding.
• Deposit check receipts using the US Bank OED (Onsite Electronic Deposit).
• Reconcile cash, checks, charge slips, and electronic receipts received with computer reports and balance cash drawer; prepare bank deposit for cash deposit. Generate and file daily cashiering reports.
• Maintain Daily Log of all cash, checks, credit cards and electronic payments processed by each MSJ cashier.
• Research and resolve cash receipt discrepancies/issues.
• Enter and upload ACH deposits for student refunds and accounts payable.

• Screen and direct questions from phone and in-person inquiries.
• Receive, log, review employee expense reports for adherence to policies.
• Review monthly credit card receipts on a sample basis for company credit card transactions.
• Maintain vendor relationship with current office supplier. Coordinate office supplies ordering and set up new employee permissions in the online website portal. Train new personnel for supply ordering.
• Responsible for monthly notifications/tracking/resolution of non-cleared checks and unclaimed funds.
• Open and direct mail.
• Participates in other fiscal operations assignments such as filing, record retention and year-end audit requests.
• Contribute to team effort by welcoming new and different work requirements; exploring new opportunities to enhance the services of the department; helping others accomplish related job results whenever needed.

Primary Contacts:

Controller, Fiscal Operations staff members, University staff, vendors, and other members of the Mount community.

Supervision Exercised:

None

Supervision Received:

Works under general supervision where standard practice enables the employee to proceed independently on routine work referring questionable cases to Controller.

Education:

High School Diploma or equivalent.

Experience:

Related experience in an automated environment. 

Specialized Training:

Proficiency in Microsoft Office software applications; Any combination of education, experience, or training that provides the required knowledge, skills and abilities

Skills, Attributes

Customer Service:

• Have a pleasant demeanor when dealing with front counter issues.
• Exhibit a "customer first" orientation in providing exceptional service in all responsibilities and interactions demonstrating versatility in handling people and situations.
• Adapt willingly and quickly to changing priorities and responsibilities.
• Anticipate and identify department and other customer needs and act appropriately.
• Demonstrate an enthusiastic approach to duties. 

Teamwork:

• Communicate, cooperate and collaborate well with others.
• Willingly assist in various responsibilities as appropriate within the Department of Fiscal Operations and the Division of Business & Finance as required.

Communication:

• Develop and nurture an effective, productive, respectful rapport and working relationship with students, faculty and staff co-workers, and various campus and community constituencies, maintaining appropriate professionalism.
• Demonstrate highest regard for confidentiality of information.
• Demonstrate strong interpersonal, and organizational skills, a sense of humor, flexibility, and creativity.
• Demonstrate strong communication skills appropriate to the position.
• Communicate information clearly and concisely and listen well to others.

Accuracy:

• Maintain a high level of accuracy, consistently reviewing work to detect errors, oversights or omissions.
• Ensure accuracy of information that is provided to others.

Initiative:

• Take immediate and independent action when necessary assuming initiative for creative problem solving.
• Accomplish tasks with follow through to satisfied completion.
• Adapt willingly and quickly to changing priorities, responsibilities, and functions within Fiscal Operations and position.

Technical:

• Must possess aptitude for technological development and its implications and uses for office functions.

Work Environment, Physical Demands:

• Standing or sitting in one position for long periods; computer data input, multiple concurrent tasks with service interruptions; high-level customer contact; strict confidentiality; detailed work.