The ideal candidate will be detailed and customer service oriented. You must be able to work independently and act professionally in all aspects of this position when interacting with internal and external co-workers, vendors, subcontractors, management and especially customers.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

· ACCOUNTS RECEIVABLE

Process new jobs including correspondence to customers

Post Daily Deposits

Prepare Daily invoicing and related reports

Send billing correspondence to customer

Process ACH receivables

Process customer Credit Card Payments

Enter returned customer payment item posting

Collection of returned item payments

Enter change orders for customer jobs and track for collecting of payment

Enter job cancellation and prepare in necessary refunds

Communicate with customers about billing discrepancies and questions

Review AR aging to ensure prompt customer payments

Initiate collection on past-due accounts

Send Accounts Receivable Reports to Management

Provide back-up assistance to other accounting department members

Assist with audit preparation and month end close

Other duties may be assigned

· Provide general administrative and clerical support to accounting dept.

· Assist with organizing company meetings and events

ACCOUNTS PAYABLE

· Enter Bills Daily – accurately and Timely

· Keep Subcontractor Paperwork up to date and filed

· Weekly Check Runs – Prepare Checks for post office

· Reconcile Bills against Bank

· Balance all Credit card accounts across multiple software systems

· Maintain 1099 Vendor Files and up to date W-9s

· 1099-year end audit

· Subcontractor Audit

EDUCATION AND EXPERIENCE

· High School diploma or equivalent required, Associates degree in accounting preferred

· Mathematical and Logical deduction skills

· Knowledge of General Accounting Principals

· Experience with customer service and client communication

· Excellent communication and problem-solving skills

· Knowledge of computers and relevant software applications

(QUICK BOOKS, Microsoft Word, Microsoft Excel, Emails, etc.)

· Quick Books Certified and Construction background preferred, but not required

KEY COMPETENCIES

· Strong Verbal and written communication skills

· Professional personal presentation

· Must be able to post/understand complex multiple job step customer payment processing

· Information Management and strong understanding of business office management

· Ability to self-motivate, act, and operate independently with minimal supervision

· Ability to work cooperatively and collaboratively with all levels of employees, management and problem solving and result oriented

· Highly detailed oriented and organized in work

· Reliability

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Preferred)
• Quickbooks: 4 years (Preferred)
• Accounting: 5 years (Preferred)

Work Location: In person