We’re looking for an Admin Assistant who has excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The office manager will provide strong, reliable support for operations by creating procedures and communicating them companywide, and by maintaining employee safety. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.

Note: 4 Day Work Week! (Fri-Sun OFF)

Responsibilities

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate meetings
• Collate and distribute mail
• Prepare communications such as memos, emails, invoices, reports and other correspondence
• Write and edit communications, from letters to reports and documents
• Create and maintain filing systems, both electronic and physical
• Coordinate and organize office activities
• Oversee stock of office supplies
• Greet visitors at office
• Coordinate inbound and outbound office calls and shipments
• Support HR in scheduling meetings, interviews and transport

Qualifications

• Bachelor's degree in business, marketing, communications or a related field.
• 2 years of experience in a client facing role, preferably at a software or technology company.
• Comfortable working across multiple departments in a deadline-driven environment.
• Active team player, self-starter, and multitasker who can quickly adjust priorities.
• Strong communication skills.
• Strong ability to multitask.
• Friendly and upbeat demeanor.