Payroll Manager
Location: Remote (North America/Canada)

Salary: $85,000-$120,000 (annual salary equiv.)

Duration: 6-9 months fixed term contract (potential for a permanent position)

About mthree

Mthree is a global talent and reskill training provider, bridging the gap between education and employment by connecting education with business. We deliver specialized training to graduates and equip them with the skills they need to excel in their careers. Our mission is to develop the next generation of technology talent while supporting the continuous evolution of the global workforce.

The Role:

We are seeking an experienced and detail-oriented Payroll Manager to oversee payroll operations for Mthree colleagues and Alumni in North America/Canada. The Payroll Manager will ensure accurate and timely payroll processing, compliance with state and federal regulations, and effective management of payroll staff. This role requires a strong understanding of payroll systems, tax regulations, and benefits administration. The Payroll Manager will set priorities, ensure completion according to departmental policies, and interact with key internal and external advisors. This technical role comes with significant responsibility, as errors could pose risks to the company.

Key Responsibilities

Primary Duties

• Ensure the timely and accurate processing of payroll for assigned regions. 
• Maintenance of employee records and all related administrative requirements.
• Maintaining a current working knowledge of employment law.
• Ensure tax and statutory filings are completed on a timely basis.
• Production of reports for management accounts or as required by the business.
• To assist in ensuring that the payroll system and workflows are developed in line with business changes in terms of payroll issues, tax issues and management information requirements. This could involve working with IT.
• Reconciliations of accounts.
• Payment to vendors.
• Approve month-end payroll journals into the General Ledger along with overseeing reconciliation of Balance Sheet accounts that are under the individual’s responsibility.
• Lead and/or assist in any ad hoc projects.

Expected outcomes

• All staff paid accurately and on time
• All records are maintained and interfaced into correct systems relying on this information.
• All payroll processes are compliant with current laws/HMRC requirements
• All payments and filings are completed by the statutory deadlines
• All payroll reports are completed as required
• The payroll system is fit for purpose
• Check and approve accounts in payroll system(s)
• Check and approve payments to vendors
• Correct accounting of all payroll accounts in the General Ledger

Additional Duties

Health & Safety

• Comply with and make positive contributions to all company policies, rules, and procedures for Health & Safety and current H&S legislation and best practices. 
• Ensure that all colleagues within their area of responsibility know, understand, and comply with all company policies, rules, and procedures regarding Health and safety, current H&S legislation, and best practices.

SOXA

• Know and understand the controls and processes in your assigned region.
• Identify any changes during the year that might affect existing controls or require new controls. Ensure that documentation is updated accordingly.
• Ensure that any control owners who report to you are aware of their responsibility as control owners to carry out controls and retain documented evidence.
• Notify senior management as soon as possible if controls are not being performed timely.
• As requested by the Company, perform an annual assessment (test) of controls based upon management's guidance and retain all supporting documents evidencing it.
• Ensure that own team are aware of all the processes and controls in my area and their relevance both to them and to the business.
• Assist as required in the annual audit process with KPMG and internal audit.
• Notify senior management if any misconduct is noted.

Requirements:

Education

• Undergraduate Degree and/or applicable experience.
• A professional Diploma in payroll management would be desirable.

Prior Experience / Industry or Other

• 5 years of experience with payroll management if required. 
• Experience in project management and working with external advisors and fellow colleagues is essential.
• Experience in payroll accounting and reconciliation.
• Experience of benefits including 401K 

Required Skills, Knowledge, and Characteristics

• Knowledge of all aspects of payroll and statutory reporting is essential. 
• Good systems knowledge and an organized approach to work are important.
• You will need to demonstrate the ability to meet tight deadlines accurately and in a timely manner, as well as the ability to communicate at all levels with internal and external customers.
• Previous experience with FMP would be beneficial.

Technical and Business Competencies

• Payroll system experience. Strong working knowledge of all Windows Office packages such as Excel and Word.
• Able to use technology to communicate efficiently and effectively (e-mail, telecommunications, Teams etc)
• Understand financial management and the implication of costs in the finance budget.

Self-Management Competencies

• Able to organize, plan, and manage time management for yourself and your team members.
• Strong verbal and written communication skills
• Works to build rapport through understanding, and adapting own personal style to the attitudes, interests, needs, and perspectives of others.
• Able to develop and maintain collaborative working relationships with peers, colleagues, management, and others

Management and Leadership Competencies

• Ability to influence and motivate people, both within and outside the business unit, to take action toward achieving business unit/organization goals.
• Able to Lead/participate in task forces and problem-solving/improvement teams.
• Ability to develop strategic relationships.
• Facilitates quality decision-making.
• Demonstrates leadership and strong interpersonal competence in managing conflict and difference

Language Requirements: English

Benefits

• Competitive salary and bonus structure.
• Comprehensive health & dental
• 401(k) plan with company match.
• Paid time off (PTO) and holidays.
• Professional development opportunities.
• Flexible working arrangements.

We take great pride in celebrating the diversity of each and every individual who contributes to making mthree the company it is today and will be in the future. We value diversity both within mthree and with our partner companies, and we're proud to provide an environment where all our colleagues can flourish. That means promoting a strong culture of equality but, most importantly, inclusion. We never want people to change - only add to the amazing mix of people that work for mthree.