Title: Grant Manager with Foundation experience. 

Location: New York, NY

Reports to: Executive Director, Grants, Contracts, and Compliance (GCC)

Position Summary:

We are seeking a highly qualified Grant Manager who will be responsible for ensuring that donor funded grants and contracts are within budget and expenses are charged to the correct cost centers. In addition, this position will prepare financial reports for external stakeholders, such as donors, and develop budgets for donor proposals. The successful candidate will be heavily focused on designing, building, and testing dynamic financial models using Microsoft Excel.

Key Responsibilities:

• Assist the Executive Director, GC&C in the preparation of budget-related materials and supporting documents required for submission with grant proposals, funding renewals, financial reports, grant extension requests, work plans, reports, etc.

• Lead the management and submission of the financial component of proposal requests. This includes the following responsibilities:

o Prepare proposal budget models

o Complete application forms

o Review solicitation requirements and summarize for presentation

o Prepare and maintain internal tracking checklists and timeline documents

• Administer awarded grants and contracts based on established portfolio, including the following responsibilities:

o Maintain and update existing Excel models which serve as the basis for internal grant budgeting and actual cost tracking

o Utilize existing methodologies to regularly monitor spending against grants to ensure annual targets are met and ensure alignment with organizational forecast

o Prepare slides and help present various analyses / grant spend status to our program staff

o Maintain our Grants Management Intranet and our Award Management Databases

o Ensure compliance with donor regulations and requirements; including reporting protocols, various donor reporting templates, donor approval policies and procedures, and award close-out procedures

o Preparation and finalization of all financial donor deliverables

• Lead the review and approval of expenses prior to their entry into the financial management system coordinating with other members of the grant management team. This requires an understanding of the overall grant management portfolio.

• Support the development of organizational-standardized process and tools to be used for financial grant management.

• Assist the Executive Director, GC&C in ad hoc financial analyses as required.

• Perform other duties as assigned by the Manager.

Education and Work Experience:

• Bachelor’s Degree in Finance, Accounting, Business Administration or a related field is required; advanced degree is highly desirable.

• Minimum 6 years of progressive work experience in challenging finance/management roles, particularly in pre- and post-award grants management is required.

• Minimum 3 years of experience in administering grants and contracts is required; experience with grants funded by NIH, USAID, and other government agencies is highly desirable, as well as grants funded by the Bill and Melinda Gates Foundation.

Qualifications and Skills:

• Expert proficiency in Excel with knowledge of pivot tables, macros, and complex formulas is required.

• Excellent verbal, written, and presentations skills are required.

• Strong organizational and time management skills are required.

• Ability to perform well in a complex work environment and address numerous simultaneous requests effectively is required.

• Demonstrated ability to deliver high-quality, accurate work within tight deadlines is required.

• Ability to work independently as well as function as a team player is required.

• Strong attention to detail is required.

Organizational Overview:

We are a nonprofit scientific research organization dedicated to addressing urgent, unmet global health challenges including HIV and tuberculosis. Our mission is to translate scientific discoveries into affordable, globally accessible public health solutions. Through scientific and clinical research in Africa, India, Europe, and the U.S., We are pioneering the development of biomedical innovations designed for broad global access. We develop vaccines and antibodies in and for the developing world and seek to accelerate their introduction in low-income countries. Our programs and partnerships are grounded in the regions of the

world where the disease burden is the greatest, and our approach emphasizes sustainability. Our network of clinical research center partners in Africa and India helps strengthen in-country research capacity and supports the training and education of the next generation of scientists. The global impact of our science includes fundamental contributions to understanding the biology of HIV infection, which IAVI and others are applying toward advancing vaccine science and immunology. IAVI accelerates scientific discovery and development by fostering unique collaborations among academia, industry, local communities, governments, and funders to explore new and better ways to address public health threats that disproportionately affect people living in poverty. Our global reach, including a clinical research network in five countries in sub-Saharan Africa and in India, has allowed us to make fundamental contributions to understanding the epidemiology, transmission, virology, and immunology of HIV. This work played a key role in facilitating the design of promising HIV vaccine candidates, as well as the discovery of broadly neutralizing antibodies that are now being advanced as promising approaches for HIV prevention. Our integrated capabilities in vaccine and antibody discovery, development, and clinical research take advantage of bio-pharmaceutical industry expertise to accelerate the development and testing of prevention methods for HIV and other diseases. Through the Product Development Center, we support external researchers with technical and scientific expertise to accelerate the development of their own products.