11 UNIV - Administrative Coordinator I - Department of OB/GYN Jobs in Charleston, SC
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UNIV - Administrative Coordinator I - Department of OB/GYN
$84k-113k (estimate)
Full Time
2 Weeks Ago
MUSC Health is Hiring an UNIV - Administrative Coordinator I - Department of OB/GYN Near Charleston, SC
Job Description SummaryThe OB/GYN Department is seeking a candidate to provide administrative support to the physicians in the department of Obstetrics and Gynecology.
EntityMedical University of South Carolina (MUSC - Univ)
Worker TypeEmployee
Worker Sub-Type Classified
Cost CenterCC000987 COM Obstetrics & Gynecology CC
Pay Rate TypeHourly
Pay GradeUniversity-05
Pay Range$37,860 - $53,957 - $70,054
Scheduled Weekly Hours40
Work ShiftJob DescriptionThe OB/GYN Department is seeking a candidate to provide administrative support to the physicians in the department of Obstetrics and Gynecology.
Job Responsibilities
Knowledge of policies, procedures, rules, and regulations related to the specific administrative function.
Knowledge of governmental fiscal and personnel procedures, practices, and policies.
Knowledge of modern office practices, procedures, and equipment.
Ability to coordinate diverse administrative functions.
Ability to establish and maintain effective working relationships.
Ability to plan, organize and supervise the work of subordinate personnel.
Ability to communicate effectively.
State/MUSC Minimum Training And Experience RequirementsA high school diploma and four years relevant experience in business management, public administration, or administrative services; or a bachelor's degree and two years’ experience in business management, public administration, or administrative services.MUSC Physical RequirementsAbility to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to perform job functions from kneeling positions. (Infrequent)
Ability to bend at the waist. (Frequent)
Ability to squat and perform job functions. (Infrequent)
Ability to perform 'pinching' operations. (Infrequent)
Ability to fully use both hands/arms. (Continuous)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous)
Ability to lift and carry 15 lbs., unassisted. (Infrequent)
Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent)
Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent)
Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Continuous)
Ability to see and recognize objects at a distance. (Frequent)
Ability to match or discriminate between colors. (Frequent)
Ability to determine distance/relationship between objects; depth perception. (Continuous)
Good peripheral vision capabilities. (Continuous)
Ability to maintain hearing acuity, with correction. (Continuous)
Ability to hear and/or understand whispered conversations at a distance of 3 feet.
Must be ambidextrous.
Ability to perform gross motor functions with frequent fine motor movements. (Frequent)
Ability to work in dusty areas. (Infrequent)
Additional Job DescriptionMinimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees
EntityMedical University of South Carolina (MUSC - Univ)
Worker TypeEmployee
Worker Sub-Type Classified
Cost CenterCC000987 COM Obstetrics & Gynecology CC
Pay Rate TypeHourly
Pay GradeUniversity-05
Pay Range$37,860 - $53,957 - $70,054
Scheduled Weekly Hours40
Work ShiftJob DescriptionThe OB/GYN Department is seeking a candidate to provide administrative support to the physicians in the department of Obstetrics and Gynecology.
Job Responsibilities
- Responsible for building and maintaining all rules and exceptions for the MFM division’s clinical calendar within Qgenda. Coordinates the addition of all new assignments, faculty, and fellows’ schedules quarterly. Uses software to create new calendars (including MFM fellows) to ensure coverage of all clinical responsibilities for the division each month while protecting other commitments of faculty and fellows. Wherever possible, distributes work assignments evenly based on providers' clinical FTE and type of assignment. Manages any clinic cancellations for the MFM division and fellows. Works collaboratively with the MFM Division Director, Education Director and Program Manager to ensure that the daily schedule, call schedule, and schedules for outreach sites are covered and makes recommendations when adequate coverage is not available. Communicates when final schedules and any schedule changes are available in Qgenda to faculty members, residents, and staff at all facilities involved. 35%
- Responsible for organizing and helping faculty with academic related work, making travel arrangements, CV maintenance and Interfolio updates, dictation, obtaining articles, preparing and editing presentations as directed, assisting the HR Coordinator with physicians credentialing process and following-up on license renewals. 20%
- Provide administrative support to the department Physicians including the department Division Heads. Manages faculty outlook inboxes for physicians as requested. This includes scheduling academic appointments or meetings, maintaining schedules and outlook calendars, and updating SimonWeb. 15%
- Maintaining scheduled meetings and taking and distributing minutes as needed, answering telephones, checking and distributing mail, etc. Must work collaboratively with other administrative staff within the department and the institution to provide optimal customer service to internal and external customers. 10%
- Provides backup for all Qgenda faculty away requests and Clinic Cancellation process. Provides backup outpatient clinic scheduling for clinic cancellations occurring less than 30 days. 5%
- All other duties as required to see the department functions in its endeavor to promote Women’s Health, MUSC, and MUSCP goals. Abides by MUSCP and MUSC policies and procedures, as well as local, state, and federal regulations. 5%
- Responsible for preparing all travel reimbursements for all faculty in the department. Ensures all forms are complete and include all required documentation for processing. Turns in all forms to Fiscal Analyst for processing within 1-2 days of receipt of all documentation. 5%
- Will serve as backup for clinical operations and patient coordination including rescheduling patient appointments in EPIC, assisting with patient inquiries, clinic cancellations, and surgery scheduling coordination. 5%
Knowledge of policies, procedures, rules, and regulations related to the specific administrative function.
Knowledge of governmental fiscal and personnel procedures, practices, and policies.
Knowledge of modern office practices, procedures, and equipment.
Ability to coordinate diverse administrative functions.
Ability to establish and maintain effective working relationships.
Ability to plan, organize and supervise the work of subordinate personnel.
Ability to communicate effectively.
State/MUSC Minimum Training And Experience RequirementsA high school diploma and four years relevant experience in business management, public administration, or administrative services; or a bachelor's degree and two years’ experience in business management, public administration, or administrative services.MUSC Physical RequirementsAbility to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to perform job functions from kneeling positions. (Infrequent)
Ability to bend at the waist. (Frequent)
Ability to squat and perform job functions. (Infrequent)
Ability to perform 'pinching' operations. (Infrequent)
Ability to fully use both hands/arms. (Continuous)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous)
Ability to lift and carry 15 lbs., unassisted. (Infrequent)
Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent)
Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent)
Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Continuous)
Ability to see and recognize objects at a distance. (Frequent)
Ability to match or discriminate between colors. (Frequent)
Ability to determine distance/relationship between objects; depth perception. (Continuous)
Good peripheral vision capabilities. (Continuous)
Ability to maintain hearing acuity, with correction. (Continuous)
Ability to hear and/or understand whispered conversations at a distance of 3 feet.
Must be ambidextrous.
Ability to perform gross motor functions with frequent fine motor movements. (Frequent)
Ability to work in dusty areas. (Infrequent)
Additional Job DescriptionMinimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees
Job Summary
JOB TYPE
Full Time
SALARY
$84k-113k (estimate)
POST DATE
07/10/2024
EXPIRATION DATE
08/07/2024
WEBSITE
muschealth.org
HEADQUARTERS
Charleston, MS
SIZE
<25
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