12 UNIV - Administrative Coordinator II, DFP Clinic Manager - CDM Jobs in Charleston, SC
SORT BY
M
M
M
M
M
M
M
M
M
M
M
M
UNIV - Administrative Coordinator II, DFP Clinic Manager - CDM
$40k-49k (estimate)
Full Time
1 Week Ago
MUSC Health is Hiring an UNIV - Administrative Coordinator II, DFP Clinic Manager - CDM Near Charleston, SC
Job Description SummaryThe Dental Faculty Practice Clinic Manager reports directly to the Director of Dental Faculty Practice. The position manages the clinical and administrative operations for Dental Faculty Practice. This position supervises 15.0 FTEs in both clinical and administrative roles. In conjunction with the department Business Manager, assists with the management of departmental financial resources and human resource functions. This position coordinates and manages the scheduling for all patients and providers. Oversees and manages the procurement of supplies for the Dental Faculty Practice.
EntityMedical University of South Carolina (MUSC - Univ)
Worker TypeEmployee
Worker Sub-Type Classified
Cost CenterCC004447 CDM DFP Operations
Pay Rate TypeSalary
Pay GradeUniversity-06
Pay RangeScheduled Weekly Hours40
Work ShiftJob DescriptionJob Summary: The Dental Faculty Practice Clinic Manager reports directly to the Director of Dental Faculty Practice. The position manages the clinical and administrative operations for Dental Faculty Practice. This position supervises 15.0 FTEs in both clinical and administrative roles. In conjunction with the department Business Manager, assists with the management of departmental financial resources and human resource functions. This position coordinates and manages the scheduling for all patients and providers. Oversees and manages the procurement of supplies for the Dental Faculty Practice.
Pay band/Salary Range: UNIV 6: $43,030.00 - $61,323.00 - $79,616.00
Job Duties25%: Supervises Dental Faculty Practice clinical and administrative staff. Responsible for all scheduling in Clinic as well as the on‐call schedule for DFP providers. Ensures each physician has necessary clinical staff for their scheduled days. Ensures clinical staff receive appropriate training and follow policies and procedures as they relate to patient care. Oversee and coordinate the usage of Overflow Rooms for scheduling emergencies and make‐up days for providers. Organizes Weekly Lab Schedule for Dental Assistants. Obtain and approve all leave request forms, time entry corrections, and bi-weekly time sheets. This position also manages the staff time and attendance and is responsible for advance approval and monitoring of compensatory time and/or overtime to ensure optimal efficiency in accordance with all University and College policies and procedures.
25%: Manages the day-to-day operations of the DFP clinic. Collaborates with Business Manager to maintain and update the operating budget. Responsible for working with the Director to meet the goals and objectives for both revenues and expenses. Responsible for the ensuring the accuracy of daily clinic bank deposits to include compliance with all University Polices which includes cash, checks and credit card payments. Monitor and optimize departmental billing, collections, and charge lag in cooperation with the CDM Billing office. Analyzes practice expenses and staffing rotations to ensure effectiveness and efficiency.
25%: Manages correct use of the Electronic Health Record (EHR) systems for the Clinic. To include the following, but not limited to: Admissions (demographics, guarantor information, medical/dental insurance information), Clinical (medical histories, charting existing treatment, planning treatment, obtain consent forms), Appointments (scheduling, filling any vacancies, confirming, canceling), scheduling, and collections (posting and allocating all patient payments in conjunction with the billing office). Ensures patients receive consultation for treatment plans, fees and financial arrangements.
15%: Responsible for hiring DFP staff: dental assistants, dental hygienists and administrative staff. With input from providers, is responsible for annual performance evaluations of all direct reports in compliance with all university and college policies and procedures. Responsible for organizing and providing appropriate Electronic Health Record training for new and existing staff. Serves as communications liaison between clinical staff and faculty. Collaborates with Business Manager on Human Resources related issues for the staff. Reports to and performs other duties as assigned by department chair.
10%: Oversees the management of inventory. Facilitates major equipment purchases with department’s Business Manager. Responsible for oversight of shipping, tracking and receiving all lab cases. Responsible for oversight of training all employees on Tramedic Kit protocol. Oversees the monitoring of Monthly Inspection Report to ensure compliance all pharmaceuticals and dental materials are current. With the department’s Business Manager, develops and maintains clinical policies and procedures for the department. Responsible for tracking assets annually through Assets Management (AIM).Additional duties as needed and instructed by department chair.
MUSC Minimum Training And Experience RequirementsA high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services.MUSC Physical Requirements(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)
Ability to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to perform job functions from kneeling positions. (Infrequent)
Ability to bend at the waist. (Frequent)
Ability to squat and perform job functions. (Infrequent)
Ability to perform 'pinching' operations. (Infrequent)
Ability to fully use both hands/arms. (Continuous)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous)
Ability to lift and carry 15 lbs., unassisted. (Infrequent)
Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent)
Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent)
Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Continuous)
Ability to see and recognize objects at a distance. (Frequent)
Ability to match or discriminate between colors. (Frequent)
Ability to determine distance/relationship between objects; depth perception. (Continuous)
Good peripheral vision capabilities. (Continuous)
Ability to maintain hearing acuity, with correction. (Continuous)
Ability to hear and/or understand whispered conversations at a distance of 3 feet.
Must be ambidextrous.
Ability to perform gross motor functions with frequent fine motor movements. (Frequent)
Ability to work in dusty areas. (Infrequent)
Additional Job DescriptionMinimum Requirements: A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees
EntityMedical University of South Carolina (MUSC - Univ)
Worker TypeEmployee
Worker Sub-Type Classified
Cost CenterCC004447 CDM DFP Operations
Pay Rate TypeSalary
Pay GradeUniversity-06
Pay RangeScheduled Weekly Hours40
Work ShiftJob DescriptionJob Summary: The Dental Faculty Practice Clinic Manager reports directly to the Director of Dental Faculty Practice. The position manages the clinical and administrative operations for Dental Faculty Practice. This position supervises 15.0 FTEs in both clinical and administrative roles. In conjunction with the department Business Manager, assists with the management of departmental financial resources and human resource functions. This position coordinates and manages the scheduling for all patients and providers. Oversees and manages the procurement of supplies for the Dental Faculty Practice.
Pay band/Salary Range: UNIV 6: $43,030.00 - $61,323.00 - $79,616.00
Job Duties25%: Supervises Dental Faculty Practice clinical and administrative staff. Responsible for all scheduling in Clinic as well as the on‐call schedule for DFP providers. Ensures each physician has necessary clinical staff for their scheduled days. Ensures clinical staff receive appropriate training and follow policies and procedures as they relate to patient care. Oversee and coordinate the usage of Overflow Rooms for scheduling emergencies and make‐up days for providers. Organizes Weekly Lab Schedule for Dental Assistants. Obtain and approve all leave request forms, time entry corrections, and bi-weekly time sheets. This position also manages the staff time and attendance and is responsible for advance approval and monitoring of compensatory time and/or overtime to ensure optimal efficiency in accordance with all University and College policies and procedures.
25%: Manages the day-to-day operations of the DFP clinic. Collaborates with Business Manager to maintain and update the operating budget. Responsible for working with the Director to meet the goals and objectives for both revenues and expenses. Responsible for the ensuring the accuracy of daily clinic bank deposits to include compliance with all University Polices which includes cash, checks and credit card payments. Monitor and optimize departmental billing, collections, and charge lag in cooperation with the CDM Billing office. Analyzes practice expenses and staffing rotations to ensure effectiveness and efficiency.
25%: Manages correct use of the Electronic Health Record (EHR) systems for the Clinic. To include the following, but not limited to: Admissions (demographics, guarantor information, medical/dental insurance information), Clinical (medical histories, charting existing treatment, planning treatment, obtain consent forms), Appointments (scheduling, filling any vacancies, confirming, canceling), scheduling, and collections (posting and allocating all patient payments in conjunction with the billing office). Ensures patients receive consultation for treatment plans, fees and financial arrangements.
15%: Responsible for hiring DFP staff: dental assistants, dental hygienists and administrative staff. With input from providers, is responsible for annual performance evaluations of all direct reports in compliance with all university and college policies and procedures. Responsible for organizing and providing appropriate Electronic Health Record training for new and existing staff. Serves as communications liaison between clinical staff and faculty. Collaborates with Business Manager on Human Resources related issues for the staff. Reports to and performs other duties as assigned by department chair.
10%: Oversees the management of inventory. Facilitates major equipment purchases with department’s Business Manager. Responsible for oversight of shipping, tracking and receiving all lab cases. Responsible for oversight of training all employees on Tramedic Kit protocol. Oversees the monitoring of Monthly Inspection Report to ensure compliance all pharmaceuticals and dental materials are current. With the department’s Business Manager, develops and maintains clinical policies and procedures for the department. Responsible for tracking assets annually through Assets Management (AIM).Additional duties as needed and instructed by department chair.
MUSC Minimum Training And Experience RequirementsA high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services.MUSC Physical Requirements(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)
Ability to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to perform job functions from kneeling positions. (Infrequent)
Ability to bend at the waist. (Frequent)
Ability to squat and perform job functions. (Infrequent)
Ability to perform 'pinching' operations. (Infrequent)
Ability to fully use both hands/arms. (Continuous)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous)
Ability to lift and carry 15 lbs., unassisted. (Infrequent)
Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent)
Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent)
Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Continuous)
Ability to see and recognize objects at a distance. (Frequent)
Ability to match or discriminate between colors. (Frequent)
Ability to determine distance/relationship between objects; depth perception. (Continuous)
Good peripheral vision capabilities. (Continuous)
Ability to maintain hearing acuity, with correction. (Continuous)
Ability to hear and/or understand whispered conversations at a distance of 3 feet.
Must be ambidextrous.
Ability to perform gross motor functions with frequent fine motor movements. (Frequent)
Ability to work in dusty areas. (Infrequent)
Additional Job DescriptionMinimum Requirements: A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees
Job Summary
JOB TYPE
Full Time
SALARY
$40k-49k (estimate)
POST DATE
06/21/2024
EXPIRATION DATE
07/18/2024
WEBSITE
muschealth.org
HEADQUARTERS
Charleston, MS
SIZE
<25
Related Companies
Show more
Similar Jobs
Popular Articles
Top 10 Things to Avoid Putting on a Job Application
Read Article
How to Describe Your Education in a Resume
Read Article
How to Write a Memorable Cover Letter in 5 Ways
Read Article
4 Personal Finance Tips to Make During Job Transition
Read Article
4 Best Camera Setups for Interview
Read Article
Keeping a Job Search Journal: 9 Types of Journaling You Can Do
Read Article
