2 UNIV - Contracts Manager I - Facilities Business Services Jobs in Charleston, SC
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UNIV - Contracts Manager I - Facilities Business Services
$111k-148k (estimate)
Full Time
2 Weeks Ago
MUSC Health is Hiring an UNIV - Contracts Manager I - Facilities Business Services Near Charleston, SC
Job Description SummaryResponsible for non-Critical/Less Complex Contracts that support UNIV, MUHA and MUSC-P properties under the supervision of the Contract Manager II position. Example Pest Controls, Radio Communications Services. Manages smaller supply and service requests under $25,000 including facilitating SYMPR Legal review of contracts, terms/conditions and documents requiring signatures. Review of contract and off-contract invoices for accuracy and external charges. Assignment of work orders in Facility Management software system. Entering of requisitions, performance of credit apps, new vendor set ups and obtaining certificates of insurance for on-campus services. Serves as back-up for emergency relates purchases and Contract Manager II functions when employee is absent.
EntityMedical University of South Carolina (MUSC - Univ)
Worker TypeEmployee
Worker Sub-Type Classified
Cost CenterCC000011 Administration
Pay Rate TypeSalary
Pay GradeUniversity-07
Pay RangeScheduled Weekly Hours40
Work ShiftJob DescriptionJob Description:Responsible for non-Critical/Less Complex Contracts that support UNIV, MUHA and MUSC-P properties under the supervision of the Contract Manager II position. Example Pest Controls, Radio Communications Services.
Manages smaller supply and service requests under $25,000 including facilitating SYMPR Legal review of contracts, terms/conditions and documents requiring signatures. Review of contract and off-contract invoices for accuracy and external charges. Assignment of work orders in Facility Management software system. Entering of requisitions, performance of credit apps, new vendor set ups and obtaining certificates of insurance for on-campus services. Serves as back-up for emergency relates purchases and Contract Manager II functions when employee is absent.
Job Responsibilities30% - Contract Management: Effectively manage portfolio of contracts assigned. Ensure performance, payment and issues are timely resolved. Serves as departments secondary point of contract for new contracts and solicitations. Assist supervisor with creation of new and replacement contracts. Perform work in department’s CMMS software, AiM, opening and closing work orders related to work performed.
30% - Contract Development / Submissions to Legal Department / Requisitions: Responsible for assisting in development, submission and processing of any documents that contain terms, conditions, or signatures (quotes, contracts, vendor applications, credit applications, etc.) through University and MUHA contracts/legal department software (SYMPR). Follow different processes and rules established by University and MUHA legal departments for submission of documents associated to each company. Serves as departments primary point of contact with University and MUHA Legal departments. Communications to key staff on the status of these documents as they flow thru the various systems.
15% - Vendor Performance: Manage vendor performance for all assigned contracts and non-contracts to ensure work is performed in compliance to terms and conditions of contract. Document performance issues and work to resolve performance issues and disputes timely. Ensure vendors are paid timely. Hold annual meetings with critical vendors to review performance and provide guidance on improvements by either party.
15% - Maintains department's active contract list to ensure data is accurate. Responsible for tracking and reporting contract related KPI's. Notifies department staff when contracts are to expire and begin facilitating actions to rebid expiring contracts assigned to this role under guidance of Contract Manager II role. Facilitates routine communications between all internal and external stakeholders to address issues, review performance and compliance with the contract terms and conditions, and for new projects.
5% - Emergency Purchases: Serve as backup to perform emergency related orders when Contract Manager II is out. Responsible for coordinating emergency purchase process and related orders for emergency events that cannot be handled in the regular order workflow. Work closely with department leadership and University procurement on these time sensitive events and ensure all proper steps are followed.
5% - Perform other duties as requested.
Additional Job DescriptionMinimum Requirements: A bachelor's degree and three years relevant program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Frequent) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees
EntityMedical University of South Carolina (MUSC - Univ)
Worker TypeEmployee
Worker Sub-Type Classified
Cost CenterCC000011 Administration
Pay Rate TypeSalary
Pay GradeUniversity-07
Pay RangeScheduled Weekly Hours40
Work ShiftJob DescriptionJob Description:Responsible for non-Critical/Less Complex Contracts that support UNIV, MUHA and MUSC-P properties under the supervision of the Contract Manager II position. Example Pest Controls, Radio Communications Services.
Manages smaller supply and service requests under $25,000 including facilitating SYMPR Legal review of contracts, terms/conditions and documents requiring signatures. Review of contract and off-contract invoices for accuracy and external charges. Assignment of work orders in Facility Management software system. Entering of requisitions, performance of credit apps, new vendor set ups and obtaining certificates of insurance for on-campus services. Serves as back-up for emergency relates purchases and Contract Manager II functions when employee is absent.
Job Responsibilities30% - Contract Management: Effectively manage portfolio of contracts assigned. Ensure performance, payment and issues are timely resolved. Serves as departments secondary point of contract for new contracts and solicitations. Assist supervisor with creation of new and replacement contracts. Perform work in department’s CMMS software, AiM, opening and closing work orders related to work performed.
30% - Contract Development / Submissions to Legal Department / Requisitions: Responsible for assisting in development, submission and processing of any documents that contain terms, conditions, or signatures (quotes, contracts, vendor applications, credit applications, etc.) through University and MUHA contracts/legal department software (SYMPR). Follow different processes and rules established by University and MUHA legal departments for submission of documents associated to each company. Serves as departments primary point of contact with University and MUHA Legal departments. Communications to key staff on the status of these documents as they flow thru the various systems.
15% - Vendor Performance: Manage vendor performance for all assigned contracts and non-contracts to ensure work is performed in compliance to terms and conditions of contract. Document performance issues and work to resolve performance issues and disputes timely. Ensure vendors are paid timely. Hold annual meetings with critical vendors to review performance and provide guidance on improvements by either party.
15% - Maintains department's active contract list to ensure data is accurate. Responsible for tracking and reporting contract related KPI's. Notifies department staff when contracts are to expire and begin facilitating actions to rebid expiring contracts assigned to this role under guidance of Contract Manager II role. Facilitates routine communications between all internal and external stakeholders to address issues, review performance and compliance with the contract terms and conditions, and for new projects.
5% - Emergency Purchases: Serve as backup to perform emergency related orders when Contract Manager II is out. Responsible for coordinating emergency purchase process and related orders for emergency events that cannot be handled in the regular order workflow. Work closely with department leadership and University procurement on these time sensitive events and ensure all proper steps are followed.
5% - Perform other duties as requested.
Additional Job DescriptionMinimum Requirements: A bachelor's degree and three years relevant program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Frequent) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees
Job Summary
JOB TYPE
Full Time
SALARY
$111k-148k (estimate)
POST DATE
06/07/2024
EXPIRATION DATE
06/27/2024
WEBSITE
muschealth.org
HEADQUARTERS
Charleston, MS
SIZE
<25
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