What are the responsibilities and job description for the Administrative Assistant position at Museum of Sex?
TITLE: Administrative Assistant
DEPARTMENT: Office
REPORTS TO: Comptroller
LOCATION: Miami, FL
HOURS: Full time
PAY TYPE: Hourly
FLSA STATUS: Non-exempt
About this role ...
At the Museum of Sex, the Admin Assistant is a key link to ensure that all office and designated front of house systems are functional and ready for all other team members to operate and succeed. These tasks included scheduling team events, meetings, transferring team documents, and more.
About the work (Primary Job Responsibilities) …
Answering telephone calls and e-mails from customers and clients, directing them to the relevant team members
Monitoring office supplies and ordering new stationary, furniture, appliances, and electronics as required
Reporting Office progression to senior management and working with them to improve office operations and procedures
Sorting incoming mail and sending out letters, mailings, and UPS packages, including accepting and signing for deliveries
Support the Guest Experience department with stocking prizes
Support the Retail department with weekly cycle counts and quarterly inventory, as needed
Liaise with the Finance department on retail invoices
Scan and shred receipts and invoices
Light bookkeeping
Support the Senior leadership team on calendar management, travel, and expense reports
Perform additional duties as required.
What you might be like …
You are extremely detail-oriented and organized
Have excellent communication skills, and the ability to speak and connect with people of all backgrounds
You are dependable and friendly individual that enjoys working with a team
You thrive in a fast-paced, dynamic environment
Strong interpersonal skills and the ability to communicate effectively and clearly in stressful situations and maintain a calm demeanor
Must be a true self-starter and able to execute assignments independently
Strong work ethic and ability to work effectively apart of a team
High level of integrity and dependability with a strong sense of urgency and results-orientation
Physical Demands / Work Environment
The physical demands and work environment described in this job description is representative of those that the employee will encounter and are expected to meet to successfully perform the essential functions of the job.
Able to move from place to place which may include standing and/or walking for extended periods of time; lift and carry up to 30 pounds short distances
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to stand, walk, sit, talk, listen, and use hands to operate museum exhibits. Vision requirements include close, distance, peripheral vision, depth perception and ability to adjust focus.
The work environment is an indoor, climate-controlled public area of assembly. The noise level varies throughout the venue, some areas are very quiet while others contain reasonably high noise levels. There is ample lighting throughout the venue. There are no hazards and no protective devices worn or used in the office work environment.
