Schedules, organizes, and attends committee and other meetings for supervisor; handles any needed reservation, rental, audio-visual, or catering arrangements; prepares agendas; prepares report (minutes) on meeting events. Serves as office liaison to other University units and to specified outside agencies; coordinates scheduling of events with various units of the University. Performs complex research for supervisor; compiles, organizes, and analyzes information; assists in preparing comprehensive reports. Assist speakers, consultants, committee members, and others in matters related to the department; answers inquiries; gathers and distributes information. Monitors departmental activities and reviews policies and procedures and makes recommendations for improvements; assists in formulating and implementing internal office procedures; assists in enforcing rules and regulations. Assists in preparing and maintaining department budget; develops estimates of unit's needs and operating requirements; monitors expenses. Maintains supervisor's calendar; schedules appointments; makes travel arrangements. Reads, reviews and tracks incoming mail; recommends and composes appropriate responses. Responds to inquiries from outside the unit; conducts research and gathers information; composes and sends appropriate responses. Assists in coordinating office activities; assists in ensuring a smooth flow of operations. Monitors and maintains inventory of supplies; initiates order process; researches and evaluates major purchases; makes purchasing recommendations; prepares quarterly inventory reports. Monitors vendor performance on contracts; researches and resolves any discrepancies or other problems. Sends and receives faxes; notifies parties of intention to fax and confirms receipt of fax; sends and receives e-mails. Reviews work product of office staff; assists in monitoring projects to ensure deadlines are met; serves as informational resources to staff; provides advice and counsel to staff; handles difficult problems or inquiries. Serve as back-up for the University Development Coordinator (includes documenting and processing cash, online and in-kind contributions in Banner). Maintains the university calendar of events. Assists with events in the office of Alumni Affairs, i.e. Golden Class Graduates, Young Alumni, etc.