1119 Executive Administrative Assistant Jobs in New York, NY
myGwork - LGBTQ+ Business Community is Hiring an Executive Administrative Assistant Near New York, NY
At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.
Join Team Amex and let's lead the way together.American Express Global Commercial Services (GCS) team enables businesses globally to pay for and finance what they need to grow their businesses. GCS provides a suite of payment and lending products, solutions for travel and everyday business spending, cross border payments, global currency solutions, and business financing.
How will you make an impact in this role?The Executive Admin Assistant is a critical member of the GCS and B2B Solutions who provides organizational support and ensures that the team’s logistical needs are met, and helps to promote a positive atmosphere and work culture. If you are a highly pro-active individual with strong organization and interpersonal skills, and who thrives in a dynamic and fast-paced environment, we strongly encourage you to apply for this role. The successful candidate will be responsible for day-to-day administrative support for two to three vice presidents (VP) including calendar, travel, and expense management. In addition, they will support each VP’s teams on personnel-related tasks including onboarding and offboarding of colleagues, supply management, and other ad-hoc projects such as colleague engagement.
Key Responsibilities Include
- Calendar management across time zones
- Coordinating and leading all aspects of internal meetings, including reserving space, audio and visual setup, catering, and production of meeting materials when applicable
- Planning and hosting of VP site visits/team events, including travel arrangements, conference room reservations, catering/restaurant reservations, and team building activities
- Supporting the on-boarding and off-boarding of colleagues, including coordinating first/final days, and arranging for workspace, laptops, phones, Corporate Cards, office supplies, and all HR administration
- Owning the procurement process for laptops, phone, and office supplies
- Ensuring timely processing and tracking of expense reports and invoices
- Maintaining headcount reporting, organizational charts, and department distribution lists
- Handling travel arrangements including air, hotel, transfers, and agendas
- Supporting department finances and report requests
- Leading various projects across VP teams
- Excellent organizational skills with attention to detail and ability to handle confidential information with discretion
- Strong interpersonal and networking skills to build and maintain high-impact relationships across all areas of the organization
- Desire to understand the goals of the team and the relative importance of various partners and what they do
- Strong work ethic, highly self-motivated, and understands the need to be a teammate
- Demonstrated ability to remain calm under pressure and be flexible when faced with changing/conflicting priorities
- Proficient in Microsoft Outlook, Excel, Word, PowerPoint, Concur, Ariba Buyer and other internal platforms
- Bachelor’s degree preferred but not required
The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.
BenefitsWe back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:
- Competitive base salaries
- Bonus incentives
- 6% Company Match on retirement savings plan
- Free financial coaching and financial well-being support
- Comprehensive medical, dental, vision, life insurance, and disability benefits
- Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
- 20 weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
- Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
- Free and confidential counseling support through our Healthy Minds program
- Career development and training opportunities
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.
Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.
We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the Pay Transparency Policy Statement.
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Job Summary
Full Time
$93k-118k (estimate)
06/19/2024
07/13/2024
The job skills required for Executive Administrative Assistant include Scheduling, Leadership, PowerPoint, Initiative, Attention to Detail, Verbal Communication, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Administrative Assistant positions, which can be used as a reference in future career path planning. As an Executive Administrative Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Administrative Assistant. You can explore the career advancement for an Executive Administrative Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Executive Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Executive Administrative Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Executive Administrative Assistant job description and responsibilities
Executive assistants will prioritize and filter calls and emails, while also communicating on the behalf of the executives they support.
01/20/2022: Bakersfield, CA
Executive assistants need to be friendly and enthusiastic towards visitors and clients.
12/21/2021: Stockton, CA
The executive assistant must be dedicated to providing a high degree of support to the CEO at all times.
02/05/2022: Santa Fe, NM
Collaborate with leaders and other administrative professionals across the organization.
01/27/2022: Bangor, ME
Manage a complex schedule and successfully work with administrative staff for senior executives at external organizations.
01/04/2022: Lincoln, NE
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Executive Administrative Assistant jobs
An executive assistant must prove to the CEO that they are capable, positive, self-motivated, and organized.
01/23/2022: Salem, OR
Start with a good telecommunications system.
12/27/2021: Appleton, WI
Learn knowledge of general office procedures (e.g., filing, correspondence, scheduling).
01/31/2022: Petersburg, VA
Become Focused and Committed to Deadlines.
01/17/2022: Racine, WI
The executive administrative assistant position requires reliability and flexibility.
03/05/2022: Frankfort, KY
Step 3: View the best colleges and universities for Executive Administrative Assistant.
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