Job Type

Full-time
Description

Job Description
Position Title: Administrative Assistant
Department: Administration
FLSA Status: Full Time Hourly/Non-Exempt
Schedule: 40 Hours per Week/Monday-Friday 8:00am-4:30pm (Includes 30-minute unpaid meal break).
Benefits: Eligible for Full Time Employee benefits including Health, dental, and vision insurance, 8 paid Holidays, 1 Floating Holiday, generous PTO, administered 401(k) after 1 month with employer match after 1 year, and more.
Reports To: Director of Human Resources & Diversity, Equity, Inclusion, Belonging
Salary Range: $16.27-$17.31
Revision Date: 05/23/24
WHO WE ARE:
Food Bank of Central New York is a not-for-profit organization leading the effort to eliminate hunger in our region, by partnership with others in our community, through education, advocacy, and distribution of nutritious food. We partner with 360 community partners in the counties of Cayuga, Chenango, Cortland, Herkimer, Jefferson, Lewis, Madison, Oneida, Onondaga, Oswego, and St. Lawrence.
The core of our work is achieved by partnering with local agencies that distribute food to individuals and families in need. The key partners that make up our emergency food network are food pantries, soup kitchens, and emergency shelters. Other not-for-profit agencies such as day care centers, rehabilitation centers, senior centers, and group homes are able to utilize membership as a way to supplement their agency food needs.
Our Vision is to see a community where everyone has access to nutritious food and no one is hungry.
Our Mission is leading the effort to eliminate hunger in our region, by partnership with others in our community, through education, advocacy, and distribution of nutritious food.
Hunger is a very serious problem in the United States today. Despite its great wealth, an estimated one in eight Americans rely on emergency food assistance. Among the thousands of people who depend on charitable food programs in central and northern New York, and the Mohawk Valley:

• 29% are children 18 or younger
• 10% are without health insurance
• 68% have been unemployed for more than two years
• 32% have a working family member
• 91% are below the federal poverty line
• 41% earn less than $12,000 annually

POSITION SUMMARY
The Administrative Assistant at the Food Bank of Central New York plays a crucial role in supporting the day-to-day operations of our organization. This position is responsible for a wide range of administrative and office support activities that facilitate the efficient operation of the organization. The ideal candidate will be a highly organized, self-motivated individual who excels at multitasking and possesses excellent communication skills in both English and, preferably, a second language. By providing essential support to our staff and effectively communicating with a diverse community, the Administrative Assistant will contribute directly to the effective execution of our mission to fight hunger and food insecurity in our community.
ESSENTIAL FUNCTIONS

• Serve as the first point of contact for the organization, managing phone calls, email correspondence, and in-person visits with professionalism, and courtesy.
• Provide thorough referrals to clients who call the Food Bank.
• Assist partner agencies with scheduling their order deliveries.
• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Oversight of incoming and outgoing mail processing, including internal organization as well as external mailing of monthly financial statements and delivery calendars.
• Assist in the preparation of regularly scheduled reports and presentations using appropriate software.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff.
• Maintain electronic and hard copy filing systems, ensuring information is organized and easily accessible.
• Handle sensitive information in a confidential manner.
• Support the coordination of events and meetings, including logistics, attendees, and materials, with the ability to communicate effectively in English and preferably another language.
• Serve as the internal point of contact for office supply ordering.
• Serve as the internal point of contact for all office equipment.
• Any other duties assigned to support the mission of the Food Bank.

Requirements
PHYSICAL REQUIREMENTS

• Ability to sit, stand, and move within an office environment for extended periods.
• Manual dexterity required for computer work and routine paperwork.
• Occasionally may be required to lift items up to 25 pounds.

We are committed to providing reasonable accommodations for employees who require them due to medical conditions or disabilities.
EDUCATION & CERTIFICATION REQUIREMENTS

• High school diploma or equivalent required.
• Associate's degree in business administration or related field preferred.
• Successful completion of a pre-employment background check. Food Bank of Central New York complies with all applicable state and federal laws pertaining to drug testing and background checks, including Article 23-A.

EXPERIENCE REQUIREMENTS

• At least two years of experience in an administrative support role.
• Experience working in a nonprofit organization is a plus.

SKILL REQUIREMENTS

• Proficiency in MS Office (MS Excel and MS Word in particular).
• Excellent time management skills and the ability to prioritize work.
• Strong organizational skills with the ability to multitask.
• Exceptional communication skills, both written and verbal, with fluency in English required and bilingual abilities strongly preferred.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Bi-or multi-lingual preferred.

The purpose of this job description is to provide an overview of the scope of the position. This is not a comprehensive list of duties/responsibilities. Other duties and responsibilities may be assigned.
Salary Description

$16.27-$17.31/hour