POSITION TITLE: Senior Legal Administrative Assistant, Office of General Counsel

SUPERVISOR: General Counsel

DATE EFFECTIVE: 11/1/2022

DATE REVISED: 11/1/2022

LOCATION: Washington, DC

TRAVEL: Occasional Travel

JOB CLASSIFICATION: Non-Union

JOB LEVEL: 4

POSITION SUMMARY

The Senior Legal Assistant will assist the Office of the General Counsel with a variety of administrative duties involving exposure to highly confidential information. He/she will regularly interface with high-level internal and external contacts and must be highly personable, professional, and responsive in such interactions. 

RESPONSIBILITIES/DUTIES

Under the direct supervision of the Senior Associate General Counsel attorneys and the Special Assistant to the General Counsel, the responsibilities of the Executive Assistant, Office of General Counsel, include but are not limited to:

• Schedule meetings, maintain calendar, coordinate travel and other pertinent details related to the General Counsel and other attorneys in the Office of the General Counsel;
• Maintain all legal documents, correspondence, and records;
• Assist in coordinating all legal training;
• Responsible for general administrative procedures and routines; 
• Exercise independent judgment and prioritize work schedule;
• Prepare internal and external legal memoranda;
• Handle general correspondence, prepare reports, proposals, and charts, and assist the attorneys in the Office of the General Counsel in the preparation of the departmental budget and financial reports;
• Assist in the payment of invoices;
• Assist the Office of the General Counsel in all aspects of the Contracts process in the Department;
• Provide courteous and efficient responses to phone inquiries;
• Assist with the coordination and follow-up of logistics for meetings and speaking engagements for the Office of the General Counsel; and
• Perform any other related duties as may be assigned or delegated by the attorneys in the Office of the General Counsel.

QUALIFICATIONS 

Education/Professional Experience

• The ideal candidate for this position will possess many, if not all, of the following professional qualifications, competencies, and personal qualities:
• Four-year college degree or a combination of educational and work experience incorporated with a college-level education, training, and technical experience that furnishes a thorough knowledge of administrative leadership or equivalent experience;
• Previous work in a Legal Office is required;
• Work experience and skills as a Legal Executive Assistant and or Legal Secretary and computer literacy are essential;
• Ability to manage highly sensitive and confidential information;
• Basic knowledge of legal terminology;
• Ability to work in a high-volume, fast-paced environment;
• Knowledge of information systems and the supporting infrastructure of computers, data sources, and desktop software;
• Must be proficient in scheduling and using video conference technology including Zoom;
• The ability to manage multiple projects is required; 
• Must be service oriented and aware of the needs and concerns of the Department; and
• Excellent communication, organization, and writing skills are required.