Overview Tuvli Work Where it Matters Tuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.At Tuvli, the work you do every day makes a difference in the lives of our 15,000 Iupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States. For our shareholders , Tuvli provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years. For our government customers , Tuvli ensures that solutions are strictly aligned with agency processes and desired program outcomes while delivering the best value for technology investments. As a Tuvli employee , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options. Job Summary Tuvli, an Akima company, is hiring for anExecutive Assistant/Admin Asst Ito support our DoS client located in Washington, DC. To join our team of outstanding professionals, apply today! Responsibilities

• Manages Legal Adviser's travel, sensitive correspondence flow, changing schedules, senior-level visitors, and fast-paced multiple office complexities in a highly visible office environment.
• Carries out special and confidential assignments which require a high degree of tact and diplomacy and knowledge of the operations of the Department and of problems with which the Legal Adviser is concerned.
• Gathers information and material, analyzes it and prepares recommendations or reports for signature.
• Transmits and interprets instructions from the Legal Adviser to members of staff and others in the Department.
• Performs with direct approval and oversight of a Front Office Principal, e.g, Assistant Secretary, Deputy Assistant Secretary, or their designee.
• Serves as a backup time and attendance record keeper.
• Maintains and coordinates the Legal Adviser's calendar of substantive appointments and ensures that priority needs are considered and met.
• Receives and processes all requests for meetings, speaking engagements, and invitations which are directed to the Legal Adviser.
• Follows up to ensure proper execution of commitments and obligations incurred in telephone conversations, meetings and invites.
• Makes final commitments, refers matters to staff members or reschedules appointments as the Legal Adviser, deems necessary.
• Advises of appointments and other commitments which might have a bearing on future appointments.
• Handles requests for meetings and appointments and decides the distribution of time, working closely with the Special Assistant, as needed, and discusses with officials invited to meetings, the subject of such meetings so that they will be properly informed and supplied with necessary information.
• Assists in arranging other meetings and conferences and obtains pertinent material from Departmental offices and other sources as needed.
• Arranges and coordinates travel plans, itineraries, visas and country clearances necessary for the Legal Adviser, individuals, and groups traveling with the Legal Adviser
• Ensures all arrangements are authorized properly, itineraries are cost effective and efficient and follow department rules and regulations
• Prepares travel vouchers for reimbursement upon return.
• All travel is prepared using E2 Travel Solutions.
• Receives and screens all incoming telephone calls to the Legal Adviser to ensure that the Legal Adviser is aware of and handles personally or delegates the necessary responsive action.
• Monitors and keeps the Legal Adviser aware of the necessary follow up actions.
• Monitors ongoing matters as instructed by the Legal Adviser and in coordination with the Special Assistant.
• Escorts officials to/from meetings with the Legal Adviser and ensures they arrive in a timely manner.
• Reviews, analyzes, and screens all incoming correspondences, routes all issues of overriding and central importance to the Legal Adviser and all other correspondence to appropriate staff members.
• Assists in assuring the proper paper flow of staff documents and other memoranda from, to, and through the Bureau.
• Maintains complete control and assists in the safeguarding of the Legal Adviser's files, classified documents and office container.
• Assists with logistical planning for the Legal Adviser's participation in these meetings.

Qualifications

• High school diploma or equivalent.
• A basic foundation of administrative concepts and practices sufficient to perform independently such duties to enable timely and efficient communications.
• Four years of senior government administrative or secretarial support experience.
• One year experience with dealing with the Department's E2 travel system.
• Experience with arranging travel for Department employees.
• Operational knowledge of Microsoft Office Suite, specifically Excel, Word, Microsoft Windows, and related computer-based programs.
• One year of Office 365 experience.
• Ability to learn the WebTatel timekeeping program.
• Ability to quickly learn other computer-based programs.
• Active Top-Secret Clearance.

Desired Qualifications:

• One year of State Department experience, preferred.

Posted Salary Range 38.00 - 41.58 Benefits Information SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at job-assist@akima.com or 571-353-7053 (information about job applications status is not available at this contact information). Job: Office & Administrative Support Travel: Yes, 25% of the time Organization: Tuvli Clearance: TS Work Type: On-Site Remote: No ReqID: 2024-12834