Are you a dynamic, outgoing, organized person who prides themselves on accuracy and accountability? Naniq Global Logistics, LLC (Naniq) is looking for a full-time Administrative Assistant to join our diverse team. If you are looking to make a difference in the workplace, this is a phenomenal opportunity to dive in and continue to build a culture we are proud of!
Job Summary:
Delivers top-tier administrative and secretarial support to the Finance and Human Resource Teams, offering assistance in managing confidential information and contributing to special projects. Executes office opening/closing procedures, welcomes guests, visitors, and clients, and manages the day to day activity of the corporate credit card program, and assists with accounts payable processes.
About Us:
Naniq is a third-party logistics company dedicated to providing the most innovative solutions for the Multinational Logistics Corporations (MLCs) we serve. We enable the MLC to deepen customer relationships by applying our expertise across many verticals (ocean, air, road, final mile, etc.). Through our vast network of contacts and partners, we offer a buffet of complex services that most MLCs are unable to easily offer on their own. Acting as the MLC, Naniq is able to capture incremental profit and deepen relationships with shippers - all to the benefit of the partnered MLC.
Pay Range:
$21.00 - $24.50 per hour
Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Vision Insurance
• Voluntary Accident insurance
• Paid time off
• Employee Assistance Program

Duties and Responsibilities:

• Accounts payable, work with Accounts Payable staff in Las Vegas to support weekly check runs:
  • Review and enter coded/approved A/P invoices.
  • Match A/P invoice totals to accrued costs, reconcile differences with operations.
  • Select invoices for payment.
  • Load checks, log check numbers and print.
  • Confirm output is correct, collect signatures and distribute.
  • Train on all aspects of the check run and provide backup as needed.
• Project procurement, work closely with the VP of Projects on various administrative processes:
  • Design and graphic solutions on bids and proposals.
  • Be part of the kickoff team to develop administrative solutions for new projects.
  • Develop charge code matrices for new projects and work with accounting team on implementation.
  • Accrue costs in the book of record for matching against subsequent vendor invoices.
  • Code vendor invoices to project client line items (CLINS) for entry into the book of record.

• Corporate credit cards
  • Download expense reports for final approval.
  • Update the book of records with transaction totals.
  • Establish new accounts (employee cards) and close out accounts as needed.
  • Provide direct support to employees with questions or card problems.
  • Work with the bank on system issues.
• Office reception
  • Greeting of guests, visitors, and clients.
  • Support of incoming/outgoing courier packages and mail including internal distribution.
  • Maintenance of conference and training room for tidiness.
  • Catering coordination for meetings and guests.
• Work on applicable Finance or HR projects as needed.
• Other duties as assigned.

Qualifications:

• 2-3 years of related experience.
• Proficiency in a variety of computer software applications, especially Excel, Word, Outlook, PowerPoint and Access software.
• Excellent organization, communication (both written and verbal), and interpersonal skills required. Must be able to handle sensitive and confidential information.
• Demonstrated positive attitude.
• Must take direction well.
• Self-motivated, able to multi-task and work effectively under a minimum level of supervision in a fast-paced environment, strong problem-solving skills.
• Must be able to demonstrate a consistent capability of working cooperatively with others in a team environment.

Physical Requirements:
Frequent sitting for prolonged periods of time, using hands/fingers requiring dexterity and coordination to handle files and single pieces of paper, reaching with hands and arms for items above and below desk level, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus); occasional lifting of up to 25 pounds such as small office equipment, files, stacks of paper, reference and other materials.
Reasonable Accommodation:
It is Naniq's business philosophy and practice to provide reasonable accommodation, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.