23 Administrative Assistant/Operations Jobs in Naperville, IL
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Naperville Community Unit School District 203
Naperville, IL | Full Time
$49k-62k (estimate)
2 Weeks Ago
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Administrative Assistant/Operations
$49k-62k (estimate)
Full Time
2 Weeks Ago
Naperville Community Unit School District 203 is Hiring an Administrative Assistant/Operations Near Naperville, IL
Job Title: Administrative Assistant/Operations
Position Summary Provide complex and confidential administrative and secretarial support to Assistant Superintendents for Elementary and Secondary Education, conveying information regarding department functions and procedures; ensuring efficient operation of support functions and coordinating and executing assigned tasks, projects, tasks and site activities.
Essential Duties and Responsibilities % of Time Essential Duties 70% Administrative Assistant:
Position Summary Provide complex and confidential administrative and secretarial support to Assistant Superintendents for Elementary and Secondary Education, conveying information regarding department functions and procedures; ensuring efficient operation of support functions and coordinating and executing assigned tasks, projects, tasks and site activities.
Essential Duties and Responsibilities % of Time Essential Duties 70% Administrative Assistant:
- Facilitates the principal evaluation process: sets calendar for meetings, takes notes, files write-ups, proof reads write-ups.
- Researches topics for the purpose of providing information and or recommendations that address a variety of administrative requirements.
- Responds to inquiries from internal and external parties, including parents and school personnel, for the purpose of providing information, facilitating communication among parties and/ or providing direction.
- Supports the Alternate Attendance request process.
- Performs other functions or related duties as assigned for the purpose of ensuring the efficient and effective functioning of their work.
- Organizes and monitors activities on behalf of the Assistant Superintendents including schedules and appointments
- Participates in meetings, workshops and or trainings for the purpose of providing or receiving information, recording minutes and supporting the needs of the attendees.
- Serves as Administrative Assistant to Superintendent and Deputy Superintendent in the absence of their regularly assigned Administrative Assistant, including occasional attendance at monthly Board of Education meetings.
- Discipline hearing planning and production. Prepares all the reports before the meeting. Initiates the call to the parents. Develops post hearing communication of results.
- Coordinates projects, functions and/or program components for the purpose of completing activities and/or delivering services in a timely fashion.
- Maintains manual and electronic documents, files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
- Prepares reports, documents and correspondence of a confidential and non-confidential nature for the purpose of documenting activities, providing written reference and or conveying information (e.g. including but not limited to: monthly enrollment reports, discipline hearings and correspondence, appropriate departments regarding freedom of information requests).
- Associate or college degree preferred.
- Minimum five years in an administrative assistant position for a principal in NCUSD 203, preferred.
- Experience managing highly confidential information. Ability to maintain a high level and standard of confidentiality.
- Previous experience in a public facing position preferred. Ability to communicate appropriately with the public regarding school district matters. Experience managing volatile external communications.
- Demonstrated ability to handle sensitive situations with confidentiality and professionalism
- Demonstrated ability to use Microsoft Office tools.
- Administers policies and procedures set by the District.
- Ability to prioritize work and shift priorities when needed.
Job Summary
JOB TYPE
Full Time
SALARY
$49k-62k (estimate)
POST DATE
06/12/2024
EXPIRATION DATE
07/10/2024
WEBSITE
ceonaperville203.org
HEADQUARTERS
Naperville, IL
SIZE
<25
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The following is the career advancement route for Administrative Assistant/Operations positions, which can be used as a reference in future career path planning. As an Administrative Assistant/Operations, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant/Operations. You can explore the career advancement for an Administrative Assistant/Operations below and select your interested title to get hiring information.
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